HR & Admin

1. Talent Acquisition
Manage the company's recruitment channels.
Coordinate the full recruitment cycle, including receiving hiring requests, preparing and updating job descriptions, posting vacancies, sourcing and screening candidates, arranging interviews, preparing offers, and coordinating onboarding.
Work closely with hiring managers to ensure recruitment needs are fulfilled in a timely manner.
Maintain and update the recruitment database and candidate pipeline.
2. Compensation & Benefits
Execute the monthly payroll process, including attendance, payroll, commissions, allowances, and other employee benefits for both local employees and expatriates, ensuring accuracy and timely payment.
Manage mandatory social insurance, health insurance, and unemployment insurance registration, contribution, adjustment, and claim procedures in accordance with Vietnamese regulations.
Register employee dependents and handle Personal Income Tax (PIT) registration, declaration, reporting, annual finalization, and other related tax matters.
Prepare, renew, amend, and terminate labor contracts and related documents while ensuring compliance with the Vietnam Labor Code.
Monitor and communicate updates to labor laws, social insurance regulations, and tax policies to ensure company compliance.
Prepare and submit all required HR reports to relevant government authorities accurately and on time.
Maintain employee records and ensure the confidentiality and accuracy of HR documentation.
3. Administration
Oversee daily office administration, including office supplies procurement, asset management, facility maintenance, and general office operations.
Coordinate visa applications, work permits, temporary residence cards, and other immigration-related procedures for expatriates, in collaboration with external service providers.
Manage vendor relationships and service contracts, monitor service performance, verify monthly invoices, and collect VAT invoices.
Purchase office supplies and stationery to support business operations.
Arrange domestic and international business travel, including flight bookings, hotel reservations, and transportation.
Organize company trips, employee engagement activities, sports tournaments, and corporate events.
4. Legal & Compliance
Coordinate with external legal consultants to prepare and submit documents for company licensing and regulatory compliance, including ERC, IRC, Retail Business License, and other required permits.
Support legal documentation and administrative compliance as required.
5. Other Responsibilities
Perform other duties assigned by the line manager.
Bachelor's degree in Human Resources, Business Administration, Law, or a related field.
Minimum 3-5 years of experience in Human Resources and Administration.
Strong hands-on experience in Talent Acquisition, Payroll, Compensation & Benefits, Labor Law Compliance, and Office Administration.
Experience working in a multinational company is an advantage.
Experience supporting expatriates (visa, work permit, temporary residence card, etc.) is preferred.
Good understanding of the Vietnam Labor Code, Social Insurance regulations, Personal Income Tax, and other relevant employment legislation.
Skills
Good command of written and spoken English.
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Strong organizational and time management skills with the ability to prioritize multiple tasks.
High level of integrity and confidentiality in handling employee information.
Ngành nghề: Nhân sự
Kinh nghiệm: 3 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh