Tuyển dụng Head Of Admin & IT tại Hà Nội

JOB PURPOSE

The Head of Admin & IT Department is responsible for overseeing Administration, Procurement, Asset Management, IT, Workplace Safety, and related support services, ensuring efficient operations, cost effectiveness, compliance, and a safe and well-organized working environment.

KEY RESPONSIBILITIES

1. Office & Facility Management

- Oversee daily office operations, facilities, office supplies, equipment, and workplace services.

- Manage office leasing, maintenance, renovation, security, cleaning, and other facility-related matters.

- Ensure compliance with relevant health, safety, and workplace regulations.

2. Procurement & Asset Management

- Develop and manage procurement plans, policies, and processes to ensure quality, cost effectiveness, and timely delivery.

- Manage company assets, including inventory, maintenance, transfer, and disposal.

- Manage vendor selection, evaluation, negotiation, and performance to ensure service quality and cost efficiency.

3. Outsourcing & Support Services

- Manage outsourced services such as cleaning, security, parking, maintenance, and other business support services.

- Monitor service quality and conduct regular vendor performance reviews.

- Provide administrative support for company events, meetings, business travel, and other operational activities.

4. Process & Document Management

- Develop and improve administrative policies, procedures, and workflows to enhance operational efficiency.

- Maintain effective document control and filing systems.

5. Workplace Safety & Compliance

- Ensure compliance with regulations on Occupational Safety & Health, Fire Prevention & Fighting (PCCC), and workplace environment standards.

- Establish and maintain emergency response procedures and workplace safety guidelines.

6. IT Management

- Oversee IT services and ensure reliable and effective IT support for internal users.

- Develop and implement annual IT plans based on business needs.

- Monitor IT service quality, system performance, and user satisfaction.

7. Team Management

- Lead, manage, and develop the Admin & IT team, including recruitment, onboarding, training, and performance management.

- Foster a positive, collaborative, and service-oriented working environment.

8. Budget & Cost Control

- Prepare and manage the Administration & IT budget, monitor expenses, and identify cost-saving opportunities.

- Negotiate contracts and commercial terms with vendors and service providers.

Yêu cầu công việc

- Bachelor's degree in Business Administration, Management, or a related field.

- Proven experience (ideally 10+ years) in an administrative management role, with at least 6 years in a supervisory capacity, experience in Education field is preferable.

- Strong experience in office/facility management, procurement, asset management, and vendor management.

- Strong planning, negotiation, problem-solving, and cost-control skills.

- Strong organizational and time management abilities, with a keen eye for detail.

- Ability to prioritize tasks, manage multiple projects, and work effectively under pressure.

- Commitment to high professional ethical standards and a diverse workplace

- Good networking, good contacts and relations with related authorities/ people

- Fluent in English (both written and spoken) is a must.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Quyền lợi

• Thưởng: 13th-month salary bonus Gifts from company & Trade Union on some special occasions
• Chăm sóc sức khoẻ: Social, Health and Unemployment Insurances according to the Labor Law Premium Health Care Package by PTI
• Nghỉ phép có lương: Holiday: According to Vietnamese Labor Law Annual leave: Sixteen (16) days for annual leave and Three (3) days for sick leave per year
• Máy tính xách tay: Working equipment sponsored by company
• Khác: Monthly Phone & Travelling Allowance