Gereral Affairs Supervisor

Here's the English version:
JOB OPENING: GENERAL AFFAIRS SUPERVISOR
OKIA Optical Vietnam Co., Ltd. (OVN)
Work location: Lots D10–D11, Thuan Dao Extended Industrial Park, Tay Ninh Province
Industry: Eyewear manufacturing for export (100% foreign-invested – Hong Kong)
Level: Supervisor
Salary: Negotiable, based on qualifications
Employment type: Full-time
JOB DESCRIPTION
Establishing the administrative & general affairs system
Build internal procedures, regulations, and the General Affairs management system from the ground up.
Establish mechanisms for asset management, document control, and corporate records archiving.
Administrative procedures & legal compliance
Carry out and monitor administrative procedures; obtain licenses and permits related to the company's and factory's operations.
Work directly with government authorities and the Industrial Park Management Board.
Prepare documentation for inspections and audits by regulatory agencies.
Facilities & services management
Manage the office, equipment, and fixed assets.
Work with contractors and external service providers (security, cleaning, canteen, shuttle transportation, etc.).
Budget management
Source, select, and evaluate suppliers and service providers.
Monitor expenses; prepare and control the budget for the administrative – general affairs function.
Setup phase coordination
Participate in preparing office infrastructure before the factory officially commences operations.
Coordinate across departments to resolve issues arising during the initial construction and setup phase.
Bachelor's degree or higher (Business Administration, Public Administration, Law, or related fields preferred).
Minimum 5 years of experience in Administration – General Affairs at manufacturing or trading companies.
Mandatory: hands-on experience setting up an administrative system and general affairs procedures from scratch, or direct involvement in a new factory setup. Candidates with FDI company experience are preferred.
The role requires frequent travel during the initial phase to work directly with government agencies and the Industrial Park Management Board on documentation and licensing procedures; candidates must be able to meet this requirement.
Strong skills in independent work, problem-solving, and negotiation with suppliers and authorities.
Proficient in MS Office; English / Chinese communication skills are an advantage.
Ngành nghề: Nhân sự, Hành chính / Thư ký, Quản lý điều hành
Kinh nghiệm: 3 Năm
Cấp bậc: Trưởng nhóm / Giám sát
Hình thức: Nhân viên chính thức
Địa điểm: Long An