Tuyển dụng Finance & Admin Manager tại Hà Nội

The Finance & Admin Manager is responsible for the overall operation of the School's Finance &

Administration function, combining hands-on financial responsibilities with team management and

financial reporting.

The role takes direct responsibility for budget preparation and monitoring, PO review, funding

planning, cash-flow forecasting, payment authorisation, banking, and management/Group reporting,

while overseeing the Accounting function through the Chief Accountant.

Key Accountabilities:

The Finance & Admin Manager is accountable for ensuring that:

• The School's budget, funding and cash position are effectively planned and monitored.

• Financial commitments and payments follow appropriate approval and control procedures.

• Bank payments are properly authorised.

• Leadership and Group Management receive reliable and timely financial information.

• The Finance & Administration team operates effectively on a day-to-day basis.

Detailed responsibilities:

1. Budget, Financial Planning & Funding

• Lead and coordinate the annual budget process.

• Consolidate departmental budgets and prepare the overall School budget for Leadership and

Group approval.

• Monitor actual expenditure and income against the approved budget and follow up on

significant variances with relevant departments.

• Review financial commitments and approved but unpaid amounts to ensure appropriate budget

and cash management.

• Prepare and manage the monthly Funding Plan and funding requests.

• Prepare cash-flow forecasts using actual cash position, expected receipts, payments and

financial commitments.

• Work with the Chief Accountant to ensure accounting data used for budget monitoring,

funding and forecasting is accurate and up to date.

2. PO, Payment & Banking

• Prepare/review POs and monitor the approval process.

• Check expenditure against the approved budget before financial commitments are made.

• Consolidate PO information from departments for Leadership/Group approval as required.

• Review Payment Vouchers and payment requests prepared by the Accounting team.

• Review payment approvals and ensure required financial controls have been followed before

payment.

• Act as the School's Account Holder / Authorised Bank Signatory, where designated.

• Authorise/sign approved payments and release/submit payments to the bank.

• Follow up on payment status and work with the Chief Accountant to resolve significant

banking or payment issues

3. Financial & Management Reporting

• Prepare and analyse regular management reports for School Leadership.

• Review actual financial performance against budget and explain significant variances.

• Prepare cash-flow, funding and other financial information required for management

decision-making.

• Own financial reporting and responses to Group Management.

• Coordinate with the Chief Accountant to obtain accurate accounting schedules and supporting

information for management and Group reports.

• Respond to financial queries from School Leadership and Group Management accurately and

within required timelines.

• Review VAS/statutory reports prepared by the Chief Accountant where required.

4. Financial Control & Operational Oversight

• Maintain practical oversight of the School's financial controls and approval processes.

• Review significant or unusual transactions and follow up on financial-control issues.

• Review key outputs from MISA and bank reconciliations where required.

• Monitor the financial impact of payables, commitments and significant receivable issues.

• Maintain oversight of significant VAT, PIT, FCT, CIT and other compliance matters managed

by the Chief Accountant.

• Ensure appropriate segregation between payment preparation, checking, approval and bank

authorisation. Support the Finance team directly with operational work during busy periods,

staff absence or complex transactions.

• Support the Finance team directly with operational work during busy periods, staff absence or

complex transactions.

5. Team & Administration Management

• Manage the overall Finance & Administration function and ensure responsibilities are clearly

allocated.

• Directly manage and support the Chief Accountant.

• Maintain overall oversight of the two Accountants through the Chief Accountant.

• Directly manage the Receptionist and Front Office function.

• Coordinate Finance and Administration activities with other School departments.

• Ensure effective communication of relevant financial and administrative requirements across

the School.

• Improve practical workflows, documentation, systems and reporting processes where

appropriate.

Yêu cầu công việc

• Degree in Finance, Accounting, Business Administration or a related field.

• Minimum 5 years’ relevant experience in Finance and/or Accounting, including at least 2 years in a supervisory or management role.

• Solid experience in budgeting, cash-flow management, financial reporting, payments and banking.

• Good understanding of Vietnamese accounting, tax and financial control requirements.

• Strong analytical, Excel and financial-system skills.

• Good team management, coordination and problem-solving skills.

• Good written and spoken English, with the ability to communicate financial information clearly to Leadership and Group Management.

• Hands-on, organised and accountable, with high integrity and willingness to work directly on operational Finance tasks.

Quyền lợi

• Chăm sóc sức khoẻ: PTI Insurance
• Nghỉ phép có lương: Annual Leave
• Đào tạo: Training courses
• Máy tính xách tay: Provided by the school