Executive Assistant To The Director

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Director in daily operations, business development activities, research, project coordination, and executive administrations. The ideal candidate will act as the Director’s right hand, ensuring efficient communication, schedule management, and execution of strategic initiatives.

Yêu cầu ứng viên

Qualifications
• Bachelor's degree in Business Administration, Management, Finance, Marketing, or related fields. 
• Minimum 1 years of experience as an Executive Assistant, Personal Assistant, Project Coordinator, or similar role. 
• Excellent organizational and multitasking skills. 
• Good and written and verbal communication skills. 
• Proficient in Microsoft Office, Google Workspace, and business productivity tools. 
• Ability to work independently and handle confidential information professionally.
• Strong problem-solving and analytical abilities. 
Preferred Qualifications 
• Experience in coworking spaces, real estate, business services, or startup environments. 
• Ability to communicate in English and Chinese is a strong advantage. 
• Familiarity with HR or Finance would be a benefit and working with Social Media, AI tools, and project management platforms.
Executive Support 
• Manage the Director’s calendar, appointments, meetings, and travel arrangements. 
• Prepare meeting agendas, presentations, reports, and meeting minutes.
• Follow up on action items and ensure timely completion of assigned tasks.
 • Act as the primary point of contact between the Director and external clients.
Business Operations 
• Coordinate with different departments to track business performance and project progress. 
• Assist in preparing business proposals, quotations, contracts, media promoting platforms and presentations. 
• Monitor key operational metrics and generate management reports. 
• Support business process improvement initiatives. 
Communication & Coordination 
• Draft professional emails, letters, and business correspondence. 
• Coordinate meetings with clients, partners, investors, and government agencies. 
• Facilitate communication between management and clientele. 
• Maintain confidentiality of sensitive business information. 
Project Management 
• Assist in managing special projects assigned by the Director. 
• Track project timelines, deliverables, and milestones. 
• Conduct research and gather information for business decisions.

Quyền lợi được hưởng

Benefits 
• Competitive salary and performance bonus. 
• Professional development opportunities. 
• Dynamic and entrepreneurial working environment. 
• Opportunity to work directly with senior management and participate in strategic business projects.