Executive Assistant to BOD

Position Overview
The Executive Assistant to the Board of Directors provides high-level administrative, coordination, and strategic support to the Board, ensuring smooth governance operations, effective communication, and confidentiality. This role serves as a trusted partner to the Board and senior leadership, enabling informed decision-making and efficient execution of board-related activities. Key Responsibilities
A. Board & Governance Support
Organize and coordinate all Board of Directors’ meetings, including Board Meetings, Committee Meetings, and Extraordinary Meetings
Prepare meeting agendas, board packs, presentations, resolutions, and supporting documents
Take accurate minutes of meetings, track decisions, and follow up on action items
Ensure compliance with corporate governance requirements, internal policies, and relevant regulations
Maintain and manage official Board records, resolutions, and governance documentation
B. Executive & Stakeholder Coordination
Act as the primary point of contact between Board members, Executive Management, and internal/external stakeholders
Coordinate communication between Board and senior leadership across functions
Manage Board members’ schedules, travel arrangements, and logistics
Support Chairman / Board Members in daily administrative and coordination tasks
C. Strategic & Analytical Support
Assist in preparing reports, business updates, performance dashboards, and executive summaries for board review
Conduct basic research, analysis, and benchmarking as requested by the Board
Support strategic initiatives and special projects assigned by the Board or Chairman
D. Confidentiality & Professional Standards
Handle highly sensitive and confidential information with absolute integrity and discretion
Uphold professionalism in all communications, both internally and externally
Represent the Board Office with credibility, maturity, and business acumen
E. Other Responsibilities
Support corporate events, investor meetings, or governance-related activities when required
Perform ad-hoc tasks as assigned by the Board of Directors
Education & Experience
Bachelor’s degree in Business Administration, Law, Finance, Management, or related fields
Minimum 5–8 years of experience as Executive Assistant, Board Secretary, EA to C-level, or similar roles
Prior exposure to Board-level operations or corporate governance is a strong advantage
Skills & Competencies
Strong organizational, planning, and time-management skills
Excellent written and verbal communication skills (Vietnamese & English)
Ability to work with senior executives and Board members confidently
High level of attention to detail and accuracy
Strong problem-solving and critical-thinking skills
Proficient in MS Office / Google Suite; experience with board portals or governance systems is a plus
Personal Attributes
High integrity and discretion
Professional, mature, and calm under pressure
Proactive, flexible, and able to manage multiple priorities
Strong sense of ownership and accountability
Ngành nghề: Hành chính / Thư ký
Kinh nghiệm: 4 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh