Tuyển dụng Executive Assistant tại Hồ Chí Minh

* KNOWLEDGE/ SKILLS/ ABILITIES:

1. Experience:

• Strong experience as an Executive Assistant / Project Management

• Experience working with international company

2. Knowledge of:

• Assistant/Administration

• Accounting notions

• Legal notions

• Generating Business related reports in Excel

• Furniture manufacturing is a plus but not essential

• Luxury sector is a plus but not essential

3. Skills and Abilities:

• Excellent organizational skills and ability to self-motivate

• Excellent knowledge of Microsoft Office (Outlook, PowerPoint, Word and Excel) and keen to learn new software

• Excellent English language– verbal and written

• Excellent multitasking skills

• Dynamic and enthusiastic

• Logical planning and keen attention to detail

Yêu cầu công việc

* RESPONSIBILITIES:

• Act as a real partner with Operations Director & Assist the Operations Director in administrative tasks for our Vietnamese Entity

• Internal Communication: Write memos, letters and other correspondence or reports, translation as needed

• Suppliers’ contracts management and filing

• Organize the Yearly Company Trip

• Collect Invoices from Suppliers, reconcile supplier balances and prepare payment proposals

• Coordinate with 3rd Party (Accounting Firm) to clarify invoices & Manage Petty Cash

• Attend meetings and take minutes when needed

• General office duties, preparing documents and running day to day office

• Organize meetings and input onto shared calendar

• Manage diary and schedule meetings and appointments

• Handle requests and queries as needed

• Produce spreadsheets, presentations and briefs as needed

• Devise and maintain office filing systems

• Project leader on FSC certification

• Handle the visa process and work permit for Founder

• Assist Operations Director to check product inventory in Vietnam, US and UK as needed and generate reports

• Act as an HR partner: Assist Operations Director in HR by recruiting competent staff (1st interviews process); Timesheet, Annual leave management, Trade Union and Employee Health Insurance

* COMMUNICATION

• Report to office in Saigon (Thao Dien)

• As we have office in the UK, some flexibility is required with the different time zones. Please be able to communicate sometimes during UK business hours

• Other duties as assigned

* OTHER

• May assist with photoshoots in Saigon / Binh Duong.

Quyền lợi

• Thưởng: 13rd salary
  KPI bonus
  Gas allowance
  Packing allowance
  Phone allowance