Executive Assistant

• Calendar & Schedule Management: Coordinate and manage the Director's complex diary, including meetings across multiple time zones, travel arrangements, and conference calls.
• Travel Coordination: Arrange domestic and international travel itineraries, visas, accommodation, and expense reporting.
• Communication Management: Screen and prioritize emails, phone calls, and correspondence; draft responses on behalf of the Director.
• Meeting Support: Prepare agendas, presentations, and briefing materials; take minutes and track action items for sales leadership meetings.
• Document Management: Maintain organized filing systems (digital and physical), handle confidential documents, and prepare sales reports and dashboards.
• Stakeholder Liaison: Act as the primary point of contact between the Director and internal teams, external clients, distributors, and global partners.
• Event Coordination: Support the planning and logistics of sales conferences, trade shows, and team events.
• Expense & Budget Tracking: Process invoices, purchase orders, and monitor departmental budgets.
• Ad Hoc Projects: Assist with special projects, market research, and data compilation as required.

Yêu cầu ứng viên

• Experience: Minimum 1 year in an executive assistant or senior secretarial role, preferably within FMCG, retail, or a multinational environment.
• Education: Diploma or degree in Business Administration, Office Management, or a related field.
• Languages: Fluent in English (written and spoken); additional languages are a strong advantage.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with CRM systems (e.g., Salesforce) and ERP tools is a plus.
• Key Competencies:
  • Exceptional organizational and time-management skills
  • Strong written and verbal communication
  • High level of discretion and confidentiality
  • Ability to multitask and prioritize under pressure
  • Cultural awareness and comfort working across international teams
  • Proactive, resourceful, and detail-oriented

Quyền lợi được hưởng

• Competitive salary and benefits package
• Opportunity to work in a dynamic, global FMCG environment
• Career development and training opportunities
• Collaborative and inclusive workplace culture