Executive Assistant

Executive & Business Support
Provide comprehensive executive support to the Chief Merchandise Officer in daily business operations.
Manage the CMO's calendar, meeting schedules, travel arrangements, and business priorities.
Coordinate cross-functional projects and follow up on action plans to ensure timely execution.
Prepare business presentations, reports, meeting materials, and executive summaries.
Track key business initiatives and provide regular progress updates.
Meeting Coordination & Interpretation
Attend executive meetings with internal stakeholders, suppliers, and international partners.
Take accurate meeting minutes and ensure timely follow-up on action items.
Provide consecutive interpretation between English and Vietnamese during meetings, negotiations, and business discussions.
Translate business documents, reports, contracts, presentations, and correspondence between English and Vietnamese with a high level of accuracy.
Stakeholder & Communication Management
Serve as a communication bridge between the CMO and internal departments.
Coordinate with Buying, Merchandising, Supply Chain, Marketing, Finance, Operations, and other business functions.
Maintain effective communication with local and international partners.
Business Analysis & Coordination
Support the preparation of merchandising reports and business analyses.
Consolidate business information and provide insights for management discussions.
Assist in tracking merchandise performance and business initiatives when required.
Support strategic projects assigned by the CMO.
Confidentiality & Governance
Handle highly confidential business information with the utmost discretion.
Ensure confidentiality of strategic business plans, commercial negotiations, pricing information, and organizational matters.
Maintain professional conduct when representing the CMO in meetings and business interactions.
- Qualifications
Bachelor's degree in Business Administration, Commerce, Retail Management, Economics, Foreign Trade, or related disciplines.
Minimum
3–5 years of experience as an Executive Assistant, Business Assistant, Executive Coordinator, or similar role supporting senior executives.
Experience in
Retail, FMCG, Consumer Goods, Trading, or Merchandising is highly preferred.
Experience supporting C-level executives is a strong advantage.
- Skills & Competencies
1. Language Skills
Excellent English communication skills ( both spoken and written).
Proven experience in business interpretation and translation.
Ability to communicate confidently with international partners and senior executives.
2. Business Competencies
Strong understanding of retail operations and merchandising processes.
Good commercial awareness and business acumen.
Strong project coordination and multitasking abilities.
Excellent organizational and time management skills.
3. Technical Skills
Advanced Microsoft Office skills
Experience with Microsoft Teams, SharePoint, and collaboration tools.
Experience with ERP or retail systems is an advantage.
4. Personal Attributes
We are looking for someone who is:
Highly professional and mature
Trustworthy with unquestionable integrity
Discreet in handling confidential information
Calm under pressure and adaptable in a fast-paced environment
Detail-oriented and well organized
Proactive with a strong sense of ownership
Confident in communicating with senior leaders and external partners
Flexible and willing to travel when required
5. Preferred Qualifications
Candidates with the following experience will have a distinct advantage:
Retail or merchandising industry experience.
Supporting C-level executives in multinational corporations or large local enterprises.
Experience working with international suppliers and business partners.
Strong business writing and executive presentation skills.
Familiarity with merchandising calendars, buying cycles, or category management.
Ngành nghề: Hành chính / Thư ký
Kinh nghiệm: 3 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh