CEO Assistant

Executive Support & Schedule Management:

• Manage the CEO's full schedule,  including internal meetings, partner appointments, and domestic/international business trips 
• Coordinate recurring and ad-hoc meetings between the CEO and C-Level executives/Department Heads
• Prepare detailed meeting agendas and  take minutes 
• Compile post-meeting action plans, track all items through to completion.

Planning & Progress Tracking:

• Collaborate with the CEO to develop operational plans on a weekly, monthly, quarterly, and annual basis.
• Build and maintain an OKR tracking system across the entire company and each individual department; provide regular progress reports to the CEO.

Internal Coordination:

• Serve as the official communication link between the CEO and all branches/departments, ensuring that information, directives, and feedback are conveyed accurately, promptly.
• Monitor commitments, deadlines, and deliverables of each department; consolidate findings and report to the CEO ahead of periodic review sessions.
• Ensure CEO decisions are clearly documented, communicated to the right stakeholders, and executed in line with the intended direction.
• Identify and escalate conflicts, disagreements, or coordination barriers between departments to the CEO.

Information, Document & Reporting Management:

• Draft, review, and edit key documents including reports, proposals, preliminary contracts, and business correspondence as directed by the CEO.
• Build and maintain an organized, easily accessible, and secure document management system.
• Prepare professional and visually compelling presentations (PowerPoint / Google Slides / Canva) for important meetings.
• Maintain absolute confidentiality over sensitive internal information, including financial data, business strategy, and senior personnel matters.
• Compile and submit weekly, monthly, and quarterly reports to the CEO in the required format and within set deadlines.

External Relations & Partner Support:

• Support the CEO in hosting, and building relationships with strategic partners, key clients, and stakeholders both domestically and internationally.
• Assist in planning, preparing content and organizing events chaired by the CEO.
• Help the CEO prepare company profiles and introduction materials for meetings with partners and investors.

Research, Analysis & Decision-Making Support:

• Research and propose new tools, processes, and methodologies to enhance the operational effectiveness of the CEO and senior leadership team.
• Provide recommendations and advisory input to the CEO on matters related to contracts, documentation, and legal procedures.

Yêu cầu ứng viên

• Bachelor's degree in a relevant field.
• Minimum 2–3 years of experience as a Secretary, Executive Assistant, or equivalent role.
• Preference given to candidates with experience in a technology company, startup, or fast-growing organization.
• An interest in technology, digital products, or mobile applications is a plus; hands-on experience in these areas is an added advantage.
• Demonstrated experience in building professional and visually compelling presentation slides.
• Strong English communication skills
• Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously without missing a beat.
• Absolute integrity, trustworthiness, and a strong sense of responsibility when handling confidential internal information.
• Strong interpersonal and influencing skills, with the ability to work effectively across all levels of the organization — from staff to senior leadership.

Quyền lợi được hưởng

• Working in a young, dynamic environment with opportunities for career advancement.
• Negotiable salary based on competency, guaranteed to be market-competitive.
• Quarterly and annual performance bonuses, plus a guaranteed 13th-month salary.
• Salary review 2 times/year.
• Providing working equipment (at the office or at home depending on employee preference).
• Participation in major domestic and international events organized by our partners: Google, Facebook, TikTok, etc.
• Travel, team building, events, and annual health check-ups — 100% company-funded (optional participation).
• Diverse sports activity club: Pickleball, Football, Badminton, etc.
• Various entertainment facilities at the office: Billiards, Table Tennis, PS5, Board Games, etc.
• Gifts for holidays, Tet, work anniversaries, birthdays, and other special occasions.