Tuyển dụng Assistant To Leadership tại Hà Nội

Key Responsibilities

Leadership & Administrative Support:

• Manage schedules, appointments, meetings, and related logistics for designated member(s) of the Leadership Team

• Prepare, edit, format, and organize professional documents, reports, presentations, correspondence, memos, and internal communications

• Schedule and coordinate meetings, including booking rooms, preparing agendas and materials, taking minutes as directed, and tracking follow-up action items

• Maintain organized physical and digital records, files, calendars, deadlines, and documentation systems with appropriate confidentiality

• Conduct follow-up communications with staff, parents, and other stakeholders as directed

• Support school events and leadership activities, including logistics and materials preparation

Strategic & Project Support:

• Assist leadership in implementing strategic initiatives and priority projects

• Conduct research and support data collection, organization, and basic analysis for leadership projects and decision-making

• Track assigned projects, action items, deadlines, and follow-up to support timely completion

• Prepare summaries, briefing materials, presentations, and other supporting information as requested

• Contribute practical ideas and feedback to improve coordination, operational efficiency, and stakeholder engagement

Cross-Departmental Coordination:

• Coordinate with academic and administrative departments on assignments and projects led by Leadership

• Follow up with relevant departments to collect information, monitor progress, and ensure agreed actions are completed on time

• Support cross-departmental projects, meetings, and school-wide initiatives as assigned

• Help maintain clear and timely communication among leadership, departments, and relevant stakeholders

Communication, Translation & Stakeholder Support:

• Support leadership in professional communication and follow-up with parents, staff, community members, and external stakeholders

• Provide Vietnamese cultural and linguistic insight when needed to support effective communication and engagement

• Translate documents between Vietnamese and English with accuracy and professionalism

• Provide interpretation support during meetings, parent sessions, school events, and external engagements as required

• Ensure communication is clear, culturally appropriate, and aligned with school messaging

Confidentiality & Professional Conduct:

• Handle confidential school, employee, student, family, and leadership information with professionalism and discretion

• Exercise sound judgment regarding sensitive information and appropriate communication channels

• Maintain a professional, responsive, and service-oriented approach when working with leadership and diverse stakeholders

Other Leadership Support:

• Provide flexible support to different members of the Leadership Team based on changing school priorities and organizational needs

• Perform other reasonable duties and support priority projects as assigned by the designated supervisor or School Leadership Team

• Bachelor’s degree (required)

•

Yêu cầu công việc

• Bachelor’s degree (required)

• Native-level fluency in Vietnamese and high professional proficiency in English (required)

• Strong written and verbal communication skills in both Vietnamese and English

• Previous experience in administrative, executive assistant, secretarial, project coordination, or similar office support roles preferred

• High level of organization, attention to detail, time management, and follow-through

• Ability to manage multiple projects, priorities, and deadlines with a proactive mindset

• Ability to handle confidential information with professionalism and discretion

• Strong interpersonal skills and ability to work effectively with leadership, staff, parents, and external stakeholders

• Proficiency in Google Workspace, Microsoft Office, and presentation tools

Preferred Attributes

● Experience working in an international school, education setting, or cross-cultural environment

● Initiative-taking mindset with strong problem-solving skills and willingness to learn

● Ability to adapt quickly to changing priorities and support different leadership functions

● Cultural sensitivity and a good understanding of Vietnamese community expectations

● Mature judgment, reliability, flexibility, and a collaborative working style

(Please submit your CV with a recent portrait photo.)

Quyền lợi

• Thưởng: Bonuses and holidays
• Chăm sóc sức khoẻ: Travel abroad
• Nghỉ phép có lương: Social insurance and accident insurance are paid