Tuyển dụng Administration Executive (7-Month Contract) tại Hồ Chí Minh

Reception & Front Office

• Answer and transfer incoming telephone calls professionally in both English and Vietnamese.

• Welcome visitors, customers and business partners in a professional, friendly and courteous manner.

• Ensure the reception area, meeting rooms and common areas are clean, tidy and presentable at all times.

• Ensure continuous reception coverage during office operating hours (08:00 AM – 06:00 PM), including lunch breaks.

• Coordinate cleaning services to maintain office cleanliness and workplace hygiene standards.

• Handle general office enquiries and provide administrative assistance to internal departments when required.

Office Administration

• Handle daily administrative requests, enquiries and correspondence in a timely and professional manner.

• Prepare payment requests and supporting documents, coordinate with suppliers and the Finance team, and maintain accurate payment records.

• Manage administrative contracts, monitor contract expiry dates, coordinate renewals and maintain proper contract documentation.

• Source vendors, obtain quotations, prepare price comparisons and coordinate the procurement of office supplies and administrative services.

• Manage office utilities, including electricity, water, internet, telephone and other facility-related services.

• Purchase and maintain office supplies, stationery, pantry items, drinking water, packaging materials, sales support materials and other office consumables.

• Coordinate with IT, printer vendors and maintenance service providers to ensure office equipment, facilities and air-conditioning systems are properly maintained.

• Manage incoming and outgoing mail, courier services, meeting room reservations, office access cards, office keys and motorbike parking arrangements.

• Coordinate office decoration, flowers and workplace arrangements as required.

• Maintain office assets and coordinate periodic inventory of administrative assets and supplies.

• Coordinate administrative arrangements for new employees, including name cards, welcome gifts and onboarding logistics.

• Coordinate office relocation, renovation and workplace improvement projects as assigned.

• Maintain proper filing and documentation of all administrative records and contracts.

• Perform any other duties assigned by the Group HR Manager or the Board of Directors.

Yêu cầu công việc

• Bachelor's Degree or College Diploma in Business Administration, English or a related discipline.

• Minimum 2 years of experience in Administration, Office Management or a related field.

• Experience in office administration, vendor coordination and facilities management is preferred.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).

• Good command of spoken and written English.

• Strong organizational, coordination and time management skills.

• Service-oriented with excellent communication and interpersonal skills.

• Able to work independently, manage multiple priorities and pay close attention to detail.

• Positive attitude, proactive mindset and willingness to take ownership of responsibilities.

Quyền lợi

• Thưởng:
  - Competitive income with 100% salary and allowances on probation
  - Gift on special occasion
  - Statutory insurance contributions (social, health, and unemployment) are based on full salary.
• Nghỉ phép có lương:
  - Annual Leave: will be 12 working days per calendar year, pro-rata for the 1st year of employment.
• Máy tính xách tay:
  - Be provided with high performance laptop and working facilities.