Tuyển dụng Admin Supervisor Cum BOD Assistant tại Hồ Chí Minh

Administrative expenses control:

• Oversee office fitting-out (if any) and office decoration to ensure the office is always organized,

professional, and comfortable.

• Be responsible for the company’s administrative legal documents, licenses, permits, and other documents required for the company’s operations.

• Be responsible for coordinating office supplies, including office furniture and equipment, ensuring cost efficiency and appropriate quality; manage administrative petty cash.

• Oversee the maintenance and management of all office facilities, including furniture and fixtures, office security, company vehicles, office equipment and machinery, and general office safety; follow up on the renewal of office and house rental contracts.

• Oversee visa, residence card, and work permit arrangements for staff and guests, where applicable.

• Be responsible for planning and arranging company trips, events, and social/outdoor activities for all staff.

• Be responsible for arranging annual health check-ups.

• Control administrative expenses and prepare monthly and annual reports.

• Record and control office assets in cooperation with the Head of HR.

• Be responsible for document control, including company asset documentation, office expense records, office supply contracts, and company newsletters.

• Manage relevant insurance contracts, including car and Professional Indemnity (PI) insurance.

• Communicate with landlords as needed and coordinate the timely payment of utilities and service fees; establish, renew, and terminate lease contracts as required.

• Develop administrative processes, policies, announcements, and procedures as required, and conduct periodic reviews to ensure they remain appropriate and effective.

Personal Assistant to BOD:

• Prepare invitations, agendas, meeting materials, and meeting arrangements for weekly department-head meetings and Board of Management meetings; take dictation and prepare meeting minutes.

• Represent the General Director (GD) in communicating with all departments within the company.

• Manage all business membership accounts for the BOD and handle related administrative matters

appropriately.

• Arrange travel and accommodation and, when required, accompany the GD on business trips to take notes or dictation during meetings or provide general assistance during presentations.

• Screen telephone calls, enquiries, and requests for the GD and handle them when appropriate.

• Provide interpretation and translation of documents as requested.

Coordination & Other Responsibilities

• Act as a coordinator between Pebsteel Indochina and PEB Steel Buildings to ensure the smooth running of projects at all stages.

• Provide support to the BOD on personal or business-related matters as required.

• Liaise with other offices regarding corporate matters and provide periodic reports as required.

• Be responsible for other assignments as required.

Yêu cầu công việc

• Bachelor of Business Administration or English or Law is preferred.

• Having general knowledge of current business law and related procedures

• At least 8 years of experience working in foreign companies at the same position

• Excellent English and presentation skill.

• Strong communication and interpersonal skill.

• Strong problem-solving skill.

• Time and task management skills

• Good organizational, research and secretarial skills.

• Good at Microsoft Office applications.

• Open-minded, dynamic, pro-active, well-groomed.

• Careful and service-minded character

• Be able to work well in team.

• Willing to work under pressure.

Quyền lợi

• Thưởng: 100% SHUI applied salary during probation 13th-month salary, Performance Bonus, Salary review annually 12+ vacation days per year and your birthday
• Chăm sóc sức khoẻ: Premium health care program, Annual medical check-up
• Hoạt động nhóm: Social Activities, Sports Clubs and Team-building events such as Company trip, Year-End party, Sports Day, etc.