Admin Executive (Factory-Based)

Purpose of Role:

• Organizing annual health check for total Binh Duong factory.

• Managing all admin services in Binh Duong factory in managing canteen, transportation, uniform, laundry, and other administrative affairs.

• Responsible for reporting all Admin-related data and improving the efficiency of services.

Key Accountabilities/ Job Description:

I. Annual health check:

Coordinate with C&B team to organize annual health check for employee.

Person in charge in organizing site annual health check for Binh Duong factory.

II. Third-party services management:

1/ Canteen management

• Ensure there is enough ration for everyone. The company shall not pay over the actual ration which the employees have.

• Ensure the weekly menu is diverse, nutritious, and to the employees’ tastes.

• Daily supervise the employees' ration supply, especially to direct laborers to ensure sufficient quantity.

• Ensure that the canteen meets the high hygiene standard of tables/ chairs, spoons, forks, trays, bowls… Ensure there are no hair/strange objects in the food.

• Implement the canteen management process to meet the food hygiene standard.

• Prepare monthly report of canteen costs for every staff/ department/company on time.

• Control canteen expenses and report to HRBP and Admin Service Manager.

• Developed and supervised staff to implement canteen procedures, regulations, and working standards.

• Ensure safety in the canteen area.

• Coordinate with the Canteen Manager (Vendor) to plan service improvements when receiving employee complaints.

• Monthly KPI tracking and evaluating (Meeting with vendors, reviewing KPI).

2/ Transportation management

• Supply the transport according to the company's requirements reasonably and effectively.

• Monthly check fuel consumption and report all vehicle costs, including maintenance and drivers' overtime, according to company regulations.

• Monitor petrol record expense and make sure it is cost-effective.

• Control transportation cost in the budget (company car + taxi cost)

3/ Uniform / Laundry Uniform management

• Conduct daily checks of quality and quantity uniform laundry uniform service by vendor.

• To ensure uniform after the laundry is clean and not torn while meeting microbiology standards PVM requires.

• Quality/quantity control

• Person in charge for annual uniform distribution plan for total Binh Duong factory.

• Track laundry costs as well as new uniforms.

• Manage safety shoes distribution.

• Cost management is required.

• Monthly KPI tracking and evaluating (Meet with vendors, review KPI)

4/ Garden Service management

• Maintaining factory landscaping.

• Determine the right location to place plants in the plant. Ensure that trees do not interfere with production and do not endanger employees.

• Make sure the plant is watered regularly and sufficiently.

• Regularly check the condition of the plant, remove dry leaves and dead branches, and check the plant's growth.

• Monthly KPI tracking and evaluating (Meet with vendors, review KPI)

5/Express service management

• Control and submit payment Mobifone for MT and the Sales Team.

• Person in charge of express service in Binh Duong Factory: Pay the monthly cost of sending documents and goods from couriers (DHL, EMS) and submit them to finance.

• Cost management

III. Admin team (Receptionist, Tea Lady, Driver) management:

• Responsibility for all admin service in Binh Duong factory office: Manage the factory office, including the reception area, training/ interview/ meeting/office room, locker area, and rest room, stationery and necessary things….

• Led a team of administrative professionals to streamline office processes and improve efficiency.

• Cost management

• Monthly KPI tracking and evaluating (Meet with team, review KPI)

Others:

• Counting and purchasing equipment, stationery, and food to serve the Office.

• Supporting/leading, planning, and implementing internal events/ seminars with the HR team, HR Projects

• Other tasks assigned by manager.

Yêu cầu công việc

1. Education: College graduate, major in Office Administration/Business Administration/Hospitality/English

2. Experience:

• 2 years experience

• High responsibility, proactive and processability in administrative tasks

3. Specialized Knowledge or Skills required:

• Good communication, negotiation skills, and problem-solving skills. Customer-oriented

• Task management

• Time management

• Customer service experience & mindset.

• MS office

• Able to communicate in both English and Vietnamese

Quyền lợi

• Thưởng: Attractive package
• Đào tạo: Good training courses