Senior Operation Specialist

Job Purpose

The Senior Operations Staff is responsible for managing daily freight forwarding operations, ensuring smooth shipment execution, maintaining high service quality, and acting as the key contact point between customers, carriers, overseas agents, and internal stakeholders. The role also supports process improvement and coaches junior team members.

Key Responsibilities

1. Shipment Management

• Handle end-to-end ocean, air, and multimodal shipments.

• Coordinate bookings with carriers, co-loaders, and overseas agents.

• Monitor shipment milestones and proactively manage exceptions.

• Ensure timely issuance and accuracy of shipping documents.

• Follow up on cargo readiness, vessel schedules, and delivery status.

• Accurately record and manage shipment costs and revenues to ensure complete financial reporting.

• Follow SOP and catch timelines as customers’ KPI.

2. Customer Service & Stakeholder Management

• Communicate and negotiate effectively with factories, shippers, customers' representatives, and overseas agents to resolve operational issues and ensure customer satisfaction.

• Provide timely updates on shipment status.

• Resolve operational issues and customer complaints professionally.

• Build strong working relationships with customers, vendors, and overseas offices.

3. Internal Coordination

• Coordinate closely with Sales, Pricing, Procurement, Finance, and overseas teams.

• Ensure all customer requirements are communicated and executed properly.

• Support onboarding of new customers and implementation of SOPs.

4. Documentation & Compliance

• Review shipping documents, including:

o Commercial Invoice

o Packing List

o Bill of Lading

o Shipping Instructions

o Customs-related documents

• Ensure compliance with internal procedures and local regulations.

• Maintain complete and accurate shipment records.

5. Operational Excellence

• Identify bottlenecks and propose process improvements.

• Develop and standardize operational procedures.

• Support digitalization and system implementation projects.

• Monitor operational KPIs and recommend corrective actions.

Education

Yêu cầu công việc

Education

• Bachelor's degree in Logistics, Supply Chain Management, International Business, or related fields.

Experience

• Minimum 4–6 years of experience in freight forwarding or logistics operations.

• Solid experience in ocean freight; air freight experience is an advantage.

• Experience working with overseas agents and international customers is preferred.

Technical Skills

• Good understanding of international shipping processes and Incoterms.

• Familiarity with carrier booking platforms and TMS systems.

• Experience using CargoWise or similar systems is an advantage.

• Proficient in Microsoft Office, especially Excel.

Language Skills

• Strong written and spoken English.

Soft Skills

• Strong communication and stakeholder management skills.

• Excellent problem-solving abilities.

• High attention to detail.

• Good organizational and time-management skills.

• Ability to work under pressure and manage multiple priorities.

Quyền lợi

• Nghỉ phép có lương: 15 days annual leave
  premium healthcare package
  Allowance lunch and petrol