Tuyển dụng Senior HR Admin Specialist tại Hồ Chí Minh (đã hết hạn)

1. Office Management ~ 40%

- Manage day-to-day office operations, including workspace, meeting rooms, pantry, and office supplies.

- Manage vendors and service providers, including cleaning, security, IT equipment, office supplies, courier services, etc.

- Monitor office expenses, purchase orders (POs), invoices, budgets, and payment processes.

- Manage company assets and equipment, including allocation to employees.

- Coordinate administrative aspects of employee onboarding and offboarding.

- Manage parking, keys, and other office access permissions.

- Ensure workplace safety, office policies, and operational procedures are properly implemented.

- Handle and respond to employees’ administrative requests and needs.

2. Recruiting ~ 40%

- Receive and clarify hiring requests from different teams.

- Post job openings and manage job postings across relevant recruitment channels.

- Source candidates through LinkedIn, job sites, employee referrals, and candidate databases.

- Conduct CV screening and initial phone screening.

- Coordinate interviews between candidates and hiring managers.

- Track candidate pipelines and maintain accurate records in the ATS/recruitment tracker.

- Manage candidate communication and follow-ups throughout the recruitment process.

- Prepare offer letters and necessary documents for the onboarding process.

- Coordinate background checks and reference checks when required.

- Track and report recruitment metrics, including time-to-hire, source of hire, candidate pipeline, and offer acceptance rate.

3. Employee Engagement ~ 20%

- Collaborate with the HR team to plan and organize internal activities and employee engagement initiatives.

- Propose and implement ideas to improve employee engagement and overall employee experience.

- Support the organization of team-building activities, company events, celebrations, and other internal engagement programs.

- Collect employee feedback and propose improvements to internal activities and employee experience.

- Collaborate with relevant teams to ensure activities are delivered effectively, on schedule, and within budget.

Yêu cầu công việc

Education & Experience

- Bachelor’s degree in Business Administration, Human Resources, Management, Hospitality, or a related field.

- Minimum 3–5 years of relevant experience in Administration, Office Management, Facilities, HR Administration, or a related function.

- Previous experience independently handling office/building operations is required.

- Experience organizing internal events and employee engagement activities is preferred.

Skills & Competencies

- Strong planning, organization, and coordination skills.

- Ability to independently manage multiple responsibilities and priorities.

- Good problem-solving skills with a proactive and service-oriented mindset.

- Strong attention to detail, particularly when handling legal and immigration documentation.

- Good budget and expense management skills.

- Ability to handle confidential and sensitive information appropriately.

- Proficiency in Microsoft Office / Google Workspace.

- Good command of English and Vietnamese, both written and spoken.

Quyền lợi

• Thưởng:
  - 13th Salary
  - Business Bonus
  - Parkings & Lunch allowance
• Chăm sóc sức khoẻ:
  - 100% Social Insurance
  - Premium Healthcare Insurance (Bao Viet)
  - Health care check-up
• Khác:
  - Work From Home & 1,5 hour early leave (Only for Female Employees)
  - Bonus & Gift on special occasions
  - Flexible working hour
  - Internal training & development