Senior HR & Admin Specialist

Position Summary

The Workhorse Group is seeking an experienced and highly organized Senior HR & Admin Specialist to support our growing team in Vietnam. This role serves as the primary HR and administrative resource for our Vietnam-based employees and acts as the key liaison between local team members and United States leadership.

The Senior HR & Admin Specialist will oversee day-to-day human resources operations, employee support, office administration, recruiting coordination, compliance, and employee engagement initiatives.

While this position does not have direct supervisory responsibility, it plays a critical role in fostering a positive employee experience and ensuring efficient business operations within the Vietnam office.

Key Responsibilities

Human Resources

• Serve as the primary HR contact for employees located in Vietnam.

• Support onboarding and offboarding activities, including new hire orientation, documentation, and equipment coordination.

• Maintain employee records and ensure data accuracy and confidentiality.

• Coordinate employee benefits administration and assist employees with benefit-related questions.

• Partner with US HR leadership on policy implementation and employee communications.

• Assist with performance review processes and employee development initiatives.

• Support employee relations matters and help resolve workplace concerns in a professional and confidential manner.

• Ensure compliance with Vietnamese labor laws and employment regulations.

• Coordinate leave administration, attendance tracking, and HR reporting.

Recruiting & Talent Acquisition Support

• Coordinate recruiting activities for Vietnam-based positions.

• Schedule interviews and communicate with candidates throughout the hiring process.

• Assist hiring managers with job postings, candidate tracking, and onboarding preparation.

Office Administration

• Oversee daily office operations and serve as the primary point of contact for office-related matters.

• Coordinate office vendors, supplies, equipment, and facility needs.

• Organize employee meetings, events, celebrations, and engagement activities.

• Support travel arrangements and logistics as needed.

• Maintain a safe, organized, and professional work environment.

Employee Engagement & Culture

• Plan and coordinate employee recognition and team-building activities.

• Promote company culture and support initiatives that strengthen employee engagement.

• Help create an inclusive, collaborative, and positive workplace environment.

Administrative & Business Support

• Assist with local compliance requirements and documentation.

• Support special projects and operational initiatives as assigned.

• Coordinate communication between Vietnam employees and U.S.-based leadership teams.

Yêu cầu công việc

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• 3+ years of HR Generalist, HR Manager, People Operations, or Office Management experience.

• Strong knowledge of Vietnam labor laws and employment practices.

• Experience supporting recruiting, onboarding, employee relations, and HR administration.

• Excellent organizational and project management skills.

• Strong interpersonal and communication abilities.

• Ability to maintain confidentiality and exercise sound judgment.

• Proficiency with Microsoft Office and HR systems.

• Professional proficiency in both Vietnamese and English.

• Ability to work independently with limited local supervision.

• Ability to work flexibly across U.S. and Vietnam time zones, as business needs require.

• Candidates must submit a resume/CV written in English.

Quyền lợi

• Thưởng: Lunar New Year bonus
• Chăm sóc sức khoẻ: Private supplemental health insurance
• Nghỉ phép có lương: 15 days paid leave per year and all statutory VN holidays
• Máy tính xách tay: Working equipment provided
• Xe đưa đón: Motor Bike parking at office provided by company