Project Admin

Key Responsibility:
1. Procurement Responsibilities
·         Receive purchase requests from Shops; source suppliers, compare quotations, and submit proposals to Line Manager for approval (fire protection equipment, furniture, paint, equipment etc.).
·         Monitor delivery schedules and ensure goods are delivered on time.
·         Compile payment documents, prepare payment requests, and submit them to direct managers for approval; follow up on payment progress with suppliers.
·         Draft and review contracts; arrange for signing and company stamping, then hand over contracts to the Accounting Department for filing and follow-up.
2. Administrative Responsibilities
·         Monitor and update the supplier list.
·         Monitor and update documents/files related to maintenance and servicing activities for Shops.
·         Track, inspect, manage, and update tools, equipment, and fixed assets related to maintenance and servicing activities for Shops and Warehouses.
3. Technicial and Maintennace Responsibilities
·         Monitor and control maintenance schedules for Shops (air-conditioner cleaning, etc.).
·         Receive repair requests from Shops; coordinate with contractors/external suppliers to inspect site conditions and carry out repairs (depending on whether the items are still under warranty).
4. New Project
·         Finding location for Shop, office building
·         Support with Lease Contract
·         Support the construction project team in daily administrative activities
·         Prepare, organize, and maintain project documents, contracts and reports
·         Arrange meetings, site visits, and prepare meeting minutes
·         Monitor material delivery and site documentation
·         Follow up on approvals, inspections, and project handover documents
·         Ensure all project files are properly updated and archived
5. Other tasks assigned by BOD.
Requirement and skills:
·         Degree in Office Administration, Business Administration or related field.
·         At least 3 - 5 years experience for similar position.
·         Highly organized and detail oriented.
·         Strong organizational and multitasking skills
·         Good communication and coordination abilities
·         Ability to work under pressure and meet deadlines
·         Strong analytical and problem-solving skills.
·         Good command of English.
Ngành nghề: Hành chính / Thư ký, Bảo trì / Sửa chữa
Kinh nghiệm: 3 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh