HR Admin Executive

1. Administration, Facilities & Office Operations

• Manage administrative services across Vincom and FOBO offices, including office facilities, maintenance, logistics, housekeeping, stationery, office equipment, pantry, parking, access cards, business transportation (Taxi Cards, Grab/Xanh SM), name cards, and other workplace services.

• Manage office assets, employee working tools, uniforms, SIM cards, office supplies, welcome kits, and ensure office facilities and equipment are properly maintained.

• Prepare and process PR/PO, service contracts, renewals, liquidations, and monthly payments in compliance with company policies.

• Manage vendors, monitor service quality, resolve operational issues, and ensure effective contract and cost management.

2. Travel, Budget & Cost Management

• Coordinate domestic and international business travel in accordance with company policies.

• Support travel expense verification, health insurance claims, invoice validation, and administration budget management within the approved AOP.

• Identify and implement initiatives to optimize operational efficiency and cost.

3. Workplace Experience & Employee Support

• Maintain workplace cleanliness, safety, and 5S standards.

• Coordinate logistics for meetings, training, employee engagement activities, and company events.

• Deliver professional reception services, manage mail and courier operations, and support employee onboarding by coordinating workstations, office access, welcome kits, and working tools.

4. Reporting & Continuous Improvement

• Prepare administrative reports and operational updates.

• Handle ad-hoc requests, support cross-functional projects, and drive continuous improvement to enhance administrative operations and employee experience.

Yêu cầu công việc

• Bachelor's degree with at least 3 years of experience in Administration, HR Administration, or a related role.

• Proficient in Microsoft Office, especially Excel; SAP knowledge is an advantage.

• Strong communication, coordination, negotiation, planning, and problem-solving skills, with good command of both Vietnamese and English.

• Customer-oriented, proactive, detail-oriented, and a strong team player with a high sense of ownership.

• Able to work under pressure, manage multiple priorities simultaneously, and respond effectively to urgent business needs while continuously driving operational efficiency and cost optimization.

Quyền lợi

• Thưởng: Lương tháng 13 và Thưởng thành tích năm (dựa trên kết quả kinh doanh của công ty và cống hiến của nhân viên)
• Chăm sóc sức khoẻ: Khám sức khỏe định kỳ, thẻ bảo hiểm sức khỏe cho nhân viên và vợ/chồng con
• Nghỉ phép có lương: 15 ngày nghỉ phép năm, 5 ngày nghỉ chăm sóc gia đình, 1 ngày nghỉ sinh nhật