Tuyển dụng HR Admin Cum Receptionist tại Hồ Chí Minh

Main duties:

● Receptionist:

- Guide visitors/clients to contact the correct departments or individuals and notify relevant teams to ensure proper communication.

- Operate the company’s reception desk and hotline; answer incoming calls and transfer them to the appropriate departments/individual.

- Receive, record, and distribute all incoming/outgoing documents to the correct recipients to ensure nothing is misplaced or lost.

- Manage meeting room equipment and supplies. Coordinate and schedule meeting-room usage efficiently. Prepare meeting rooms (equipment, drinking water, etc.) according to the schedules of the Board of Management and other departments.

- Manage administrative expenses within the assigned scope.

- Book air tickets and hotel accommodation for employees.

- Arrange company cars/taxis for airport transfers or business trips when required.

● Office Management:

- Supervise daily office operations, ensuring cleanliness, organization, and maintenance of office facilities.

- Supervise housekeeping services to ensure a clean and tidy working environment.

- Oversee office supplies inventory, procurement, and management to ensure continuous availability of essentials.

- Coordinate with vendors for repairs, maintenance, and servicing of office equipment, furniture, and facilities.

- In charge of renovating, maintaining and repairing items at common areas (toilet, meeting room, canteen, locker’s room, parking lot, security guard room, office …)

● Security & Safety:

- Manage building security, ensuring all protocols are followed, including the maintenance of access control systems, CCTV, and emergency procedures.

● Event & Travel Coordination:

- Oversee the planning and execution of company events, meetings, and gatherings, ensuring all logistics are in place.

- Manage travel arrangements and accommodation for employees, ensuring cost-effectiveness and compliance with company policies.

- Support company cultural activities (e.g., organizing Happy Hour and other internal events).

- Collecting, tracking & reporting:

- Collect, verify, and consolidate administrative expense documents.

- Record, categorize, track, and reconcile expense data in the system to ensure accuracy and transparency.

- Prepare periodic expense reports, identify unusual or over-budget items, and propose cost control and optimization measures.

● Other required tasks of Manager

Yêu cầu công việc

- Education: Bachelor’s degree in business administration, Management, or a related field.

- Experience: Minimum of 2 years of experience in general affairs, administration, or facility management.

- Good English communication skills

- Skills:

Strong organizational and multitasking skills.

Excellent communication and interpersonal skills.

Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Ability to handle confidential information with discretion.

Problem-solving abilities and proactive mindset.

Quyền lợi

• Nghỉ phép có lương: 12 days paid leave/year
• Máy tính xách tay: laptop for new employee
• Hoạt động nhóm: company trip