Tuyển dụng [Hanoi] Senior Executive, Administration & Document Control tại Hà Nội

Overview:

The Senior Executive, Administration & Document Control provides document control and administrative support to Project Development team. The role also manages reception duties, welcomes office visitors and coordinates business travel and logistics for project team members.

Responsibilities:

• Manage the receipt, registration, distribution, tracking, filing and archiving of project documents, drawings, submissions and correspondence

• Maintain document registers, revision control, approval status and complete audit trails throughout the project lifecycle

• Coordinate document submissions and follow up on outstanding reviews or approvals with internal teams, consultants and contractors

• Support the compilation and handover of project completion documents, including as-built drawings, manuals, warranties and testing records

• Provide administrative support to the Project Development team, including meeting arrangements, minutes, reports, presentations, correspondence and administrative trackers

• Coordinate with internal departments, consultants, contractors and suppliers on project documentation and administrative matters

• Welcome visitors to office, manage visitor registration, incoming calls, meeting-room arrangements and courier services

• Support department’s travel requests, expense claims, purchase requisitions and other administrative processes in accordance with Company procedures

• Maintain the confidentiality, accuracy and proper filing systems (physical and digital) filing systems of project and administrative records

• Assist in document preparation, translation and notarization

• Perform other project administration duties as assigned.

Yêu cầu công việc

• Bachelor’s degree in Business Administration, Records Management or related field

• Minimum 5 years of relevant experience in document control, project administration or office administration; experience supporting construction, engineering or project management teams is preferred

• Familiar with technical drawings, project correspondence, document registers, submission processes and revision control

• Proficiency in MS Office and document management systems

• Detail-oriented and proactive

• Able to work independently and manage multiple priorities

• Service-minded with a collaborative approach, able to handle confidential information appropriately

• Willing to travel to project sites when required.

Interested applicants, kindly apply via this link:

https://hrsembcorp.darwinbox.com/ms/candidatev2/main/careers/jobDetails/a6a83c90a97a24

Quyền lợi

• Thưởng: 13 Month Salary and Performance Bonus
• Chăm sóc sức khoẻ: Personal Accident Insurance and Comprehensive Health Care Insurance
• Máy tính xách tay: Laptop provided