Freshers - Administrative & Operations Officer

1. Procurement &; Supply Chain Management
- Oversee inventory levels and manage supplies stock, ensuring adequate resources are available for departmental operations.
- Execute end-to-end procurement activities including goods ordering and receipt operations through the eBuy system (ERP), conducting inventory checks.
- Liaise with suppliers to obtain quotations, generate purchase orders, track order status, and coordinate goods receipt.
- Manage logistics documentation including contract drafting, revision coordination, approval routing for signing and stamping, and customs documentation handling.
2. Development Center Operations &; Administration
- Monitor and coordinate routine departmental activities, collaborating with cross-functional teams to ensure all operations are executed on schedule.
- Manage correspondence distribution and archiving, including letters, emails, and packages, ensuring proper documentation and timely delivery.
3. Calendar Management; Event Coordination
- Administer end-to-end business travel arrangements for staff, including invitation letters, visa applications, flight bookings, travel insurance, and accommodation.
- Manage comprehensive logistics support for expatriates visiting Vietnam for business purposes, including visa and/or resident permit processing, work permit coordination, and accommodation arrangements.
- Plan and execute in-house and external events, ensuring seamless logistics and stakeholder coordination.
4. Additional Responsibilities
- Undertake other duties and special projects as assigned by the Development Center Head to support departmental objectives and organizational goals.
Administrative Experience:
Minimum 6 months in an Administrative Officer/Administrator or similar role with solid office operations knowledge.
Data & Analytics:
Advanced Excel, Power Query, and Power BI; understanding of data modeling (Dim/Fact) and database normalization; DAX/SQL is a plus.
Organization & Problem Solving:
Strong organizational skills with a proactive, solution-oriented mindset.
Communication:
Fluent English with excellent written and verbal communication skills.
Ngành nghề: Hành chính / Thư ký, Sản xuất / Vận hành sản xuất
Kinh nghiệm: 1 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh