Tuyển dụng Business Support Lead tại Hồ Chí Minh

- Lead a team responsible for document lifecycle management (submission, approval, sealing, archiving), asset & inventory control, fleet compliance, and financial record reconciliation – with a strong emphasis on organising and retrieving historical financial documents across multiple internal departments.
- The role requires an accounting or finance background to classify, reconcile, and build systematic archiving processes for high-volume transactional records.
- Financial document archiving (core focus):
- Manage physical and soft copies of financial records: AR, AP, MOU, Tax ...
- Reconcile actual documents held against master lists from multiple departments (sales, procurement, finance).
- Build end-to-end process: collection, classification by type/date/entity, indexing, secure storage, retrieval.
- Evaluate criticality of missing documents (e.g., impact on tax audit, legal disputes) and propose remediation.
- Document submission & approval tracking:
- Assess risk of missing or incomplete submissions (e.g., handover certificates, settlement reports) and propose corrective actions.
- Warehouse & assets:
- Monitor in/out inventory of office supplies, equipment, and consumables.
- Identify slow-moving stock, recommend disposal/reassignment per company policy.
- Develop periodic physical count procedures to optimize turnover.
- Other assets as required by regulation
- Team leadership & KPIs:
- Create a backlog recovery plan (2–3 years of missing records), set KPIs, train on data tools, ensure no missed deadlines.
Yêu cầu công việc
- Mandatory
- Bachelor’s degree in Accounting, Finance, or related field (essential to understand document types and risk).
- 3+ years experience in accounting, internal control, or document management.
- Data reconciliation skills:
- Advanced Excel (VLOOKUP/XLOOKUP, PivotTables, conditional logic, handling inconsistent data from multiple sources).
- Basic Power BI or similar (dashboard for archiving progress, inventory).
- Ability to define reconciliation keys (e.g., contract/reference number, transaction date, counterparty name) across mismatched team formats.
- Leadership & follow‑up:
- Break down recovery plans into weekly sprints, assign clear quotas.
- Proactive follow‑up with internal teams to collect missing records.
- Risk assessment: Know which document types are legally or financially critical, and acceptable tolerance for loss.
- Preferred
- Persuasion, negotiation, problem-solving.
- Knowledge of local record retention laws and legal value of scanned copies.
- Ability to digitise and OCR large volumes.
Quyền lợi được hưởng
- 12 month base salary
- 12 annual leave
- Laptop and training opportunities come from regional.