Business Operations & Executive Assistant

Strategic Project Coordination:

• Support the CEO in planning and coordinating strategic initiatives and company-wide projects.
• Monitor project timelines, milestones, risks, and dependencies.
• Coordinate with department heads to ensure project execution stays on track.
• Prepare regular project status reports for the CEO.

Executive Reporting & Business Analytics:

• Consolidate business reports from different departments.
• Prepare daily, weekly, and monthly executive reports and dashboards.
• Track key business metrics and identify operational issues requiring management attention.
• Support the CEO by organizing information for business reviews and decision-making.

Cross-functional Coordination:

• Act as the communication bridge between the CEO and internal departments.
• Follow up on company objectives, management decisions, and executive action plans.
• Coordinate cross-functional meetings and facilitate issue resolution.
• Ensure accountability and timely completion of assigned tasks across departments.

Executive Operations:

• Manage the CEO’s calendar, meetings, business travel, and daily priorities.
• Prepare meeting agendas, presentation materials, reports, and briefing documents.
• Record meeting minutes, track action items, and follow up with stakeholders to ensure timely execution.
• Coordinate internal communications and support the CEO in daily operational activities.

Process & Documentation Management:

• Maintain executive documentation, policies, meeting records, and confidential files.
• Develop and improve internal documentation, SOPs, and executive workflows.
• Support the implementation of productivity tools, AI solutions, and operational improvements within the CEO Office.

Yêu cầu ứng viên

Must-have:

• Bachelor's degree in Business Administration, Economics, Project Management, Management Information Systems, or a related field.
• At least 3–5 years of experience as an Executive Assistant, Project Coordinator, PMO, Business Operations, Business Analyst, or in a similar role.
• Strong organizational, planning, and project coordination skills, with the ability to manage multiple priorities.
• Strong analytical and problem-solving skills, with the ability to prepare executive-level reports and business insights.
• Excellent communication and stakeholder management skills across cross-functional teams.
• Proficient in Microsoft Excel, Google Sheets, PowerPoint, Google Slides, and other productivity tools.
• High level of integrity, professionalism, discretion, and accountability when handling confidential information.
• Proactive, detail-oriented, adaptable, and able to thrive in a fast-paced environment.

Nice-to-have:

• Experience with project management platforms such as ClickUp, Notion, Lark, Asana, or Jira.
• Good written and verbal English communication skills.

Quyền lợi được hưởng

Income

• Salary: negotiable based on ability.
• 13th-month salary.

Working Environment

• Young, dynamic workplace.
• Clean, modern, well-equipped office with shared areas such as gaming room, pantry, etc.
• Opportunity to work in the fast-growing e-commerce industry, in a youthful and energetic environment with supportive mentors. Great chance to learn, grow, and build a long-term career with the company.

Other Benefits

• Annual health check-ups.
• Gifts provided on special occasions: Lunar New Year, Mid-Autumn Festival, Vietnamese Women’s Day, International Women’s Day, Christmas, birthdays, year-end, along with various team bonding activities throughout the year.
• Parking allowance and daily tea break (coffee, tea, milk, snacks, sweets, etc.).
• Full participation in statutory insurance (social, health, unemployment) in accordance with regulations.
• Public holidays and 12 days of annual leave per year as per policy.
• Team-building activities and exciting company events.
• Structured onboarding and training programs.
• Company-provided equipment, including a PC and drawing tablet (for Designers) for office work.