Assistant To Branch Manager (Chinese speaking)

POSITION SUMMARY

Assistant to Branch Manager is responsible for administrative support and daily translation. This role includes oral and written translating in different working environments; providing comprehensive, efficient administrative support to Branch Manager; coordinating internal & external communications, organizing meetings and scheduling, managing confidential documents and daily affairs, streamlining management workflows, and assisting Branch Manager in implementing company strategies to improve overall operation.

KEY RESPONSIBILITIES:

• Major Actions and Support Actions

1. Support to translate in various working environments based on operational needs.

2. Manage Branch Manager’s daily schedule, business trips and all meetings; coordinate meeting preparation, take meeting minutes and track action items after meetings.

3. Serve as the vertical communication hub between Branch Manager, all internal departments and external partners; transmit management instructions timely and feedback departmental issues.

4. Draft official documents, operation reports, speech drafts and business letters; organize, classify and archive all confidential files and contracts strictly.

5. Receive visiting customers, suppliers and official guests; arrange reception procedures and follow up subsequent business communication.

6. Collect daily factory operation data, sort out operation summaries and submit condensed briefings to Branch Manager regularly.

7. Track key projects and special assignments assigned by the GM; report progress, risks and problems in a timely manner to form full task closed-loop management.

8. Handle daily administrative affairs including expense reimbursement sorting, office supplies management and executive logistics support.

9. Complete other temporary tasks assigned by Branch Manager.

Yêu cầu công việc

Educational requirements, Certifications:

• College degree or above

Experience:

• Minimum 3 years experience as GM/Executive Assistant in manufacturing industry; 5+ years experience is preferred.

• International factory working background is a strong advantage.

• Skilled in cross-department coordination, confidential file administration and key task tracking.

• Familiar with bilingual office communication and foreign guest reception.

• Capable of independently handling Branch Manager’s full daily administration and emergency matters.

Knowledge, skills and abilities:

• Familiar with manufacturing plant operation, business writing, corporate confidentiality rules and cross-cultural communication norms.

• Fluent Chinese (Mandarin) communication and good English writing; proficient in Microsoft Office suite; skilled in meeting, schedule and reception arrangement.

• Strong coordination, information summarization and multi-task management capability; excellent emergency response, independent problem-solving ability and strict confidentiality awareness.

Quyền lợi

• Khác: Based on company policies