Administration Officer

The position is responsible for smooth administrative operation of Hanoi, HCMC and Cambodia offices, including main tasks as below:

Office Administration & Reception Tasks:

o Handle all administrative services provided in the offices: reception, hygiene, security, pantry, stationery. first aid services..

o Work closely with building management and vendors to ensure smooth office operation (including A/C, electrical system, water supply and drainage, Firefighting system, CCTV, Access system …)

o Do reception tasks regarding guest welcoming, maintain a professional front office greeting area.

o Assist in accommodation arrangement for guests like hotel sourcing, booking and negotiating for annual corporate rate.

o Support on domestic and international postage and courier, letter in/ out.

o Check and handle monthly/ periodical payment requests.

o Manage and inspect performance of office supply vendors, propose improvements when needed.

o Source for options of office supplies, furniture and equipment, and other consumable items for management decision.

o Get involved in negotiating with vendors for quotation and service agreements.

Employee Services:

o Manage visa, work permit tasks.

o In charge of organizing annual health checks for staff and preparing related statutory reports.

o Corporate with building management to organize fire evacuation drill exercise as well as statutory safety training.

o Provide administrative supports on organizing staff activities and events like training seminar, engagement activities, Carter’s Cares, refreshment …

Support to IT:

o Act as on-site supporter for IT HK and US to maintain good status of internet/ system connection/ printer/ conference equipment/ phone/ SAF/ inventory/ monthly payment …

o Support on troubleshooting ad-hoc issues.

Support to Finance:

o Assist HK Finance to develop documents and maintain internal accounting and administrative control processes.

o Support HK Finance team to coordinate with the external consultants to ensure fulfillment of statutory reports and domestic filling regulations.

Yêu cầu công việc

- University Degree graduate.

- At least 5 years of working experience in related fields in MNC.

- Proficiency in fundamental MS skill like: MS Office, Outlook, SharePoint…

- Solid experience in working with related sectors of office affairs, office supply vendors.

- Good command of English.

- Hard working, able to work independently.

- Excellent organizational skill, multi-task management, strong execution skill

Quyền lợi

• Thưởng: Premium health care plan for employees and family members
• Chăm sóc sức khoẻ: 14 Annual leaves & 3 Paid Sick leaves per year
• Nghỉ phép có lương: Career development opportunity and Professional working environment