Tuyển dụng Administration Assistant tại Hồ Chí Minh

1. Office Administration work

• Arrange, send, track and receive parcels, samples and documents (usually use FedEx, DHL, ...courier).

• Check invoices, receipts to process payments, then update the imprest account/template expenses.

• Manage office equipment, office suppliers, contact with the building maintenance to solve any issues.

• Arrange Visas, book tickets, hotels for visitors and staff.

• Ensure daily office duties.

• License update, renewal every three years.

• Office stationery purchase.

• Documents preparation.

2. HR Assistance

• Work with recruitment services to post job advertisements.

• Review candidate's CVs, arrange interviews, conduct reference checks, and arrange process of hiring employees.

• Submit Vietnamese social insurance in TS24 system and contact with Social Insurance Department to handle problems.

• Submit reports (Quarterly foreigner labor report and tax invoice/Annual Report on activities of Representative Office) to government authorities.

• Submit Work Permit, Vietnamese Visa or TRC for Country Director.

• Submit documents for notarization to the Consulate.

3. Secretarial Responsibilities

• Maintain directors’ appointment and travel calendars and organize business travels, including reservation of hotel accommodation, restaurant reservations, flight tickets, travel document application, etc.

• Prepare and submit expense statements as requested.

• Exercise reliable personal judgment and act with tact to greet and screen visitors, incoming calls.

• Communicate directors’/managers’ instructions to department and/or various individuals, provide and obtain information from managers.

• Prepare complex correspondence, reports and presentations.

• Collect, summarize and compile relevant business data into reports as directed.

• Handle confidential information, files, and materials to ensure information security for proper use.

• Establish and maintain a proper filing / database system for easy retrieval and accurate documentation to facilitate information flows.

• Look for Trade shows for staff to attend in different countries.

• Translate documents for staff as required and assist in language communications.

• Assist staff with taxis, arranging transport etc

• Ensure a happy working environment.

Yêu cầu công việc

1. Education Background: Bachelor’s degree or equivalent

2. Working Experience: Minimum 1 year of professional experience

3. Attitude:

• A hardworking, positive individual with experience in relevant fields would

be an ideal candidate

• Careful, patient and reliable working behavior

4. Basic Skills:

• Competency with MS-Office (Word, Excel, Outlook, PowerPoint).

• Excellent command of written and oral English.

Benefits:

- 12 days paid leave per year

- Social Insurance - Health Insurance - Unemployment Insurance as regulated by laws

- Professional and dynamic working environment opportunity for advancement

- Salary: Negotiable, depending on experience

Quyền lợi

• Thưởng: 12 days paid leave
• Chăm sóc sức khoẻ: Social Insurance, Health Insurance, and Unemployment Insurance as regulated by laws
• Nghỉ phép có lương: 12 days paid leave per year
• Máy tính xách tay: Provide a personal laptop
• Khác: Professional and dynamic working environment with opportunities for advancement