Admin Officer

Key Responsibility:
1. General Administration
Perform general administrative duties including management of office supplies, equipment maintenance, and facility operations.
Arrange business travel for employees (transportation, accommodation, air tickets, etc.).
Process and settle business trip expenses (hotel, airfare, and related costs).
Handle visa applications, temporary residence registration, and other legal procedures for BOD and employees.
Allocate, retrieve, and manage employee uniforms.
Manage office warehouse tools and samples; monitor inventory of office supplies and equipment, and arrange replenishment when necessary.
Conduct regular asset inventory and control for offices, stores, and warehouses.
Plan maintenance, repair, and replacement of old or damaged equipment to ensure smooth company operations.
Oversee office cleaning tasks when required and support administrative matters at the Director’s office and company-leased houses.
Coordinate and implement administrative tasks related to new store openings.
2. Purchasing
Support departments and stores in fulfilling purchasing requests for tools, equipment, and stationery.
Execute purchasing tasks as requested by the Director/BOD.
Prepare required documentation (quotations, contracts, invoices, etc.) for Accounting submission.
Source suppliers, negotiate pricing and contract terms to ensure favorable conditions for the company.
Obtain at least three quotations from different suppliers in compliance with Accounting procedures.
Coordinate delivery of purchased goods to stores.
Manage procurement and repair of office/store equipment (printers, laptops, computers, cameras, etc.) as required by BOD.
3. Correspondence & Document Management
Ensure proper filing, storage, and management of company documents (contracts, licenses, legal documents, etc.).
Support notarization processes by preparing and photocopying required documents.
Assist the Admin Team Leader in compiling documents for license applications (e.g., Food Safety License).
Organize and maintain an effective document storage system for department records and confidential company documents.
Translate documents as requested by the Director.
Requirement and skills:
·  Bachelor’s degree in Human Resources, Business Administration, or a related field.
·  Minimum 3–5 years of experience in a similar position.
·  Highly organized with strong attention to detail.
·  Excellent organizational and time management skills.
·  Strong analytical and problem-solving abilities.
·  Good command of English (both written and spoken).
Ngành nghề: Hành chính / Thư ký
Kinh nghiệm: 3 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh