Admin & Accounting Assistant Foreign Inspection Company (Seafood Industry)

OFCO Group is a French-managed inspection and consulting company serving the seafood export industry in Vietnam.

We are looking for an Administrative Assistant to support our Operations Manager, with a strong focus on accounting support and HR administration.

Key responsibilities:

Accounting (priority)

• Handling day-to-day accounting tasks: processing invoice payments, expense reports, payment tracking

• Liaising with our external accounting firm and ensuring documents are complete and submitted on time

HR & Immigration administration (priority)

• Managing work permits, business visas, and temporary residence cards (TRC) for foreign staff: preparing dossiers, following up with agencies and local authorities, tracking renewal deadlines

• Supporting general HR administration (contracts, insurance declarations, records)

General administration

• Daily office operations, supplies, and organized filing systems

• Travel planning: air tickets, accommodation, agendas, scheduling

• Preparing files, reports, and business correspondence

• Coordinating meetings and office events

• Maintaining contact with Vietnamese suppliers and international customers

• Occasionally visiting suppliers and accompanying our inspection team to become familiar with the seafood industry

• Liaising with VASEP, NAFIQAD, and local authorities

Job

Yêu cầu công việc

Job Requirements

• Bachelor's degree in accounting, business administration, or a related field

• 2+ years' experience in an administrative or accounting-support role; experience with work permit / visa / TRC procedures is a strong advantage

• Fluent verbal and written Vietnamese and English

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Highly organized, detail-oriented, and able to manage multiple deadlines independently

• Tact and diplomacy when dealing with authorities, suppliers, and stressful situations

• Experience in a foreign-managed company is an advantage

• Looking for long-term, stable employment

Benefits

• Competitive salary and benefits package

• Exposure to French working and management style in an international environment

• Growing responsibilities and autonomy as you develop

• Positive, supportive team with regular team activities

• Immediate start available

Working hours

• Monday–Friday, 9:00–18:00 (2-hour lunch break)

• Occasional Saturday morning email check from home; office presence only if needed

• Annual leave as per Vietnamese labor law

Quyền lợi

• Chăm sóc sức khoẻ: Healthcare plan, Company trip
• Đào tạo: Performance Bonus, training, Competitive salary
• Cơ hội du lịch: travel opportunity