Accountant cum GA Officer

JOB PURPOSE

The Accountant cum GA Officer is primarily responsible for executing internal accounting workflows, including billing, accounts payable/receivable data tracking, which constitute 80% of the role. The remaining 20% involves handling essential office administration, coordinating expat logistics via agencies, and managing corporate paperwork to support smooth daily operations.

KEY RESPONSIBILITIES

1. Accounting & Tax Support (80%)

Collaborate with the Team Leader to execute the following financial and data workflows:

Billing & Sales Admin Coordination:

• Generate and issue electronic invoices (E-invoices) based on approved sales lists.

• Coordinate with the Sales Admin team to obtain accurate shipping, dispatch, and delivery documentation for billing and accounting record purposes.

• Maintain and update daily internal records of inbound and outbound inventory data based on system inputs and official paperwork.

Accounts Payable (AP) & Payment Verification:

• Receive and verify payment requests submitted by other departments to ensure accuracy, proper authorization, and tax compliance.

• Prepare payment data and bank remittance drafts, then submit them to the Team Leader for review and payment processing based on approved supporting documents.

• Collect and check the legitimacy of all inbound invoices.

Accounts Receivable (AR) & Cash Accounting:

• Record, track, and monitor customer aging debt balances; update the overdue receivables log for management review.

• Perform monthly bank reconciliations between internal accounting ledgers and bank statements.

Tax Compilation Support:

• Gather and organize financial documents, receipts, and invoices to support the Leader and the external tax consulting agency in preparing periodic tax returns, including VAT, FCT, CIT, and year-end Financial Statements.

2. General Affairs & Expat Coordination (20%)

Expat & Travel Coordination:

• Coordinate with external agencies for legal procedures related to foreign employees, including Work Permits, Temporary Residence Cards (TRC), and Visas; monitor document expiration dates.

• Coordinate serviced apartment arrangements, utility bills, and medical/insurance matters for expats through third-party providers.

• Coordinate business travel logistics, including flight bookings, hotel reservations, and car arrangements for expats or local employees.

Office Administration & Document Control:

• Manage the procurement, allocation, and tracking of office stationery and equipment.

• Support the organization and preparation of internal corporate events.

• Maintain a centralized and secure filing and archiving system for commercial contracts, official dispatches, internal corporate decisions, and other company documents in both hard copy and soft copy formats.

• Coordinate with external agencies/consultants for updating or modifying corporate legal documents, including Investment Certificates and Business Registration, and prepare required supporting documents as instructed.

EducationYêu cầu công việc

Education:

• College or Bachelor’s degree in Accounting, Finance, Auditing, or related economic fields.

Experience:

• 2–3 years of hands-on experience as an Internal Accountant, Accounting Assistant, Junior Accountant, AP/AR Accountant, or Accountant cum GA, preferably within Trading or Commercial environments.

Technical Skills:

• Good Excel and data tracking skills.

• Good understanding of VAT invoices, payment documents, contracts, delivery notes, and basic tax compliance requirements.

• Basic knowledge of VAT, FCT, and CIT documentation is preferred.

• Strong attention to detail, rigorous document organization, and high numerical accuracy.

Soft Skills & Attitude:

• Good communication and coordination skills to work cross-functionally with Sales Admins, external agencies, and vendors.

• Highly organized, proactive, capable of multi-tasking, and comfortable with handling operational and paperwork-intensive tasks.

Employment Type & Benefits

- Employment Type: Full-time employee

- Salary: 15-20 million VND up to the job and working experiences

- Benefits: Full social insurance coverage, commuting allowance, technical training programs available

Quyền lợi

• Thưởng: Basically provided up to the designated contract
• Nghỉ phép có lương: Annual salary increase, 13th month salary
• Khác: Transportation, Annual Health Check-up, Insurances, etc