Tuyển dụng Sales Admin Fixed-Term Contract tại Hồ Chí Minh

Key Responsibilities

1.Collect and reconcile sell-out data from customers, ensuring data accuracy and completeness.

2. Support the sales order process, including: Offline (full time) and Online Channel (occasionally)

- Receive and review POs from Key Account Managers (KAMs).

- Check product availability and coordinate with the Warehouse (WH) to prepare required documents.

- Coordinate credit limit requests with the Finance team.

- Create and process Sales Orders (SOs).

- Follow up VAT invoices and track SO status.

- Support customers and resolve order-related issues when required.

3. Manage and monitor special or demo orders, including voucher and listing door requirements.

4. Create SOs for sales, marketing, training, and e-commerce activities.

5. Collect and consolidate information for monthly inventory and product reports, including MWG, CPS, and PFT.

6.Monitor and update on-hand stock levels to ensure inventory accuracy.

7.Follow up Accounts Receivable (AR) status and coordinate with the Finance team on outstanding payments.

8.Support BEM calculation and related financial reconciliation activities in collaboration with Finance and Mazars teams, including:

- Check delivery status.

- Prepare calculations and reconcile information with Finance and Customer Service (CS).

- Prepare and send statements to customers.

- Follow up document signing and deal closures.

- Send relevant documents to customers.

9. Manage quarterly incentive processes in collaboration with Finance and Mazars teams, including:

- Collect required data and map information with VAT invoices.

- Verify warranty, EOL, demo, and cancelled orders.

- Prepare and send incentive-related documents to customers.

- Follow up document signing, deal closure, and payment-related documentation.

10. Provide display supports to eligible customers in collaboration with Commercial MKTG, Finance and Mazars teams, including:

- Checking and confirming shop lists and submitting them to Finance.

- Collecting data and mapping it with VAT invoices.

- Verifying warranty, EOL, demo, and cancelled orders.

- Preparing and sending statements to customers.

- Following up document signing and deal closure.

11. Coordinate with the Warehouse and Transportation/Operations teams on priorities, support stickers, and other operational requirements.

12. Consult with Finance and Mazars teams to get updates on the government's new regulations and related requirements.

13. Coordinate with the Legal team on required documentation, including contracts, meeting minutes, statements, and other legal documents.

14. Support Brand & Commercial teams to follow and settle expenses approval in the system, including PR/PO/GRN.

Office Administration Responsibilities

1. Manage and track expense claims, ensuring supporting documents are complete and submitted on time.

2. Arrange hotel accommodations and flight bookings for employees and business travel.

3. Purchase stationery, office supplies, and equipment as required.

4. Monitor and manage the general office fund and related expenses.

5. Organize and coordinate internal office activities and events.

6. Create and submit Purchase Requisitions (PRs) for transportation, hotel accommodations, office equipment, taxis, and other administrative expenses.

Yêu cầu công việc

1. Bachelor’s degree in Business Administration, Sales, Marketing, Accounting, or a related field.

2. 2–4 years of experience in Sales Administration, Sales Operations, Order Management, or a similar role.

3. Experience in processing Purchase Orders (POs), Sales Orders (SOs), invoices, quotations, and Purchase Requisitions (PRs).

4. Good understanding of order to cash processes, including order processing, inventory coordination, invoicing, and payment follow-up.

5. Experience coordinating with Sales, Finance, Warehouse, Customer Service, and other internal teams.

6. Strong skills in data management, reporting, and reconciliation, with good attention to detail and accuracy.

7. Proficient in Microsoft Excel / Google Sheets; experience with ERP or order management systems is an advantage.

8. Good organizational and time management skills, with the ability to manage multiple tasks and deadlines.

9. Strong communication and coordination skills, including the ability to work effectively with customers and internal stakeholders.

10.Good command of English, both written and spoken.

Quyền lợi

• Máy tính xách tay: Company Laptop