Tuyển dụng [HCM] Japanese Speaking - Sales Business Operations PMO tại Hồ Chí Minh

KEY RESPONSIBILITIES

Business Operations and Project Coordination

- Understand and organize business directions and requests from overseas stakeholders into actionable tasks, with clear priorities, owners, deadlines, deliverables, and completion criteria.

- Maintain task trackers and project management records to monitor daily progress, outstanding issues, dependencies, and next steps.

- Follow up with relevant stakeholders to ensure assigned tasks are completed accurately and on time.

- Provide regular progress updates and escalate issues or potential delays when necessary.

Stakeholder and Partner Management

- Coordinate daily communications and meetings with distributors, retail partners, and relevant internal stakeholders.

- Support business meetings and client visits, including scheduling, participant coordination, meeting preparation, note-taking, and follow-up.

- Consolidate business inquiries, discussion points, and outstanding matters before and after meetings.

- Provide Japanese-Vietnamese language support for business communications and coordination as required.

Market Research and Business Intelligence

- Collect and organize information on the local market, distribution channels, retail operations, competitors, and business practices.

- Conduct store visits and market research to gather information on product availability, sales performance, market conditions, and operational challenges.

- Collect sales data from business partners and organize it by product, store, and reporting period.

- Consolidate findings and share relevant insights with stakeholders to support business decisions.

Sales Operations and Promotional Activities

- Organize promotional information and support the preparation and deployment of point-of-sale materials (POSM), promotional items, and related sales activities.

- Monitor implementation progress and follow up on outstanding actions with relevant stakeholders.

- Support the planning and execution of business initiatives and events, including vendor coordination, logistics, on-site operations, and post-event reporting.

- Assist with operational transitions involving external business partners by documenting information, identifying issues, and tracking follow-up actions.

Reporting and Administrative Management

- Prepare and maintain meeting minutes, progress reports, presentation materials, and management tracking documents in Japanese.

- Consolidate information from multiple sources into clear, structured, and accurate reports.

- Maintain daily task records and provide daily and weekly progress updates.

- Participate in monthly performance review meetings.

- Comply with company policies and procedures regarding attendance, business expenses, confidentiality, information security, approvals, and external communications.

Yêu cầu công việc

Must-have Requirements

- Native Vietnamese speaker with business-level Japanese proficiency equivalent to JLPT N1. (Candidates holding JLPT N2 may be considered if their actual Japanese proficiency is equivalent to N1)

- Approximately 3–7 years of relevant experience in PMO, sales support, sales administration, project coordination, account support, or business operations.

- Experience in FMCG, consumer goods, or related industries.

- Ability to understand business instructions in Japanese, summarize discussions accurately, and communicate progress and issues clearly.

- Strong task management skills, with the ability to translate requests into actionable tasks, deadlines, and deliverables.

- Demonstrated accountability in following up with stakeholders and driving assigned tasks through to completion.

- Proficiency in Microsoft Excel for data consolidation and analysis, as well as PowerPoint and Word for preparing reports, presentations, and tracking documents.

- High level of accuracy, reliability, integrity, and attention to detail.

- Ability to adapt to changing priorities and business requirements.

- Willingness to comply with company policies, confidentiality requirements, and approval procedures.

Nice-to-have Requirements

- Experience in FMCG, consumer goods, or related industries.

- Experience coordinating with distributors, retailers, stores, or other external business partners.

- Experience working for Japanese companies or directly supporting Japanese managers and business stakeholders.

- Experience in market research, store audits, sales operations, promotional activities, POSM deployment, or event coordination.

- Familiarity with task management tools, ticketing systems, or project management platforms.

- A learning-oriented mindset, with the ability to absorb feedback and apply it to subsequent tasks.

- Basic English communication skills for internal and external business interactions.

Quyền lợi

• Nghỉ phép có lương: Working Hours, Holidays, and Leave: In accordance with company policies and applicable Vietnamese labor regulations.
• Xe đưa đón: Transportation and Business Expenses: Reimbursed in accordance with company policies and prior approval requirements.