Tuyển dụng HR Officer (Recruitment & Expat Formalities) tại Hồ Chí Minh

Job Overview:

• HR Officer (Recruitment & Expat Formalities) is mainly responsible for recruitment and expat formalities and assists HR Manager on other projects in a professional manner for the purpose of retaining satisfaction from internal clients.

Responsibilities and Duties:

1. Recruitment and Onboarding (45%)

• Manage the end-to-end recruitment process for assigned positions, from candidate sourcing and selection through onboarding and probation review to employment confirmation.
• Collaborate with hiring managers to identify staffing needs, finalize job descriptions, define candidate profiles, recommend competitive compensation packages in line with the School’s package framework and ensure the timely filling of vacancies.
• Conduct market research and talent mapping to identify target candidates, build talent pipelines, and engage passive and prospective candidates.
• Manage existing recruitment channels and proactively explore new sourcing methods to broaden the candidate pool.
• Serve as the primary point of contact for candidates throughout the recruitment process, ensuring a professional candidate experience and safeguarding the School’s employer brand.
• Monitor recruitment trends and best practices, share market insights, and recommend improvements to recruitment processes and employer branding activities.
• Coordinate and implement induction and onboarding programme for new employees.
• Coordinate probation reviews and follow up with relevant managers to ensure timely completion of probation assessments and confirmation procedures.
• Maintain accurate recruitment and onboarding records and complete related administrative tasks.

2. Expat formalities (45%)

• Collect and verify the required documents and prepare applications for expatriate employees’ work permits, temporary residence cards (TRCs), visas, and other relevant immigration formalities.
• Coordinate with relevant government authorities, external service providers, and internal stakeholders to ensure timely processing and compliance with applicable regulations.
• Provide guidance and administrative support to expatriate employees regarding immigration requirements, relocation arrangements, and integration into the School.
• Monitor the validity of expatriate employees’ documents and coordinate renewals and other required procedures in a timely manner.
• Maintain accurate records and prepare regular reports on expatriate formalities, application status, and related compliance matters.

3. Employee Relations and HR Operations (10%)

• Respond to employees’ enquiries in a professional and timely manner, provide appropriate guidance, and escalate complex or sensitive matters to the HR Manager with recommendations for resolution.
• Support in interpreting and implementing applicable labour laws, School policies, and HR procedures, and flag potential compliance risks for further review.
• Maintain and administer the HR information system, where applicable, ensuring the accuracy and confidentiality of employee data.
• Support the planning and organisation of staff engagement activities and events, such as the year-end party, Staff Fun Day, and other School-wide initiatives.
• Support team members in other functions and perform other duties as assigned by the Line Manager or Head of School in support of School's HR objectives.