Assistant Manager, HR & Admin (English Speaking)

SUMMARY

The Assistant Manager, HR & Admin is responsible for providing end-to-end HR operational support and overseeing the day-to-day office administration of the office. The role ensures compliance with Vietnamese labour regulations, supports employee lifecycle activities, maintains a safe and productive workplace environment.

ROLES & RESPONSIBILITIES

Human Resources (60%)

Recruitment & Onboarding

• Coordinate end-to-end recruitment activities for local positions.

• Prepare job advertisements and liaise with recruitment agencies and job portals.

• Schedule interviews and facilitate candidate assessments.

• Coordinate onboarding activities for new employees.

• Prepare employment contracts and HR documentation.

• Conduct new employee orientation and office induction.

Employee Lifecycle Management

• Maintain accurate employee records and personnel files.

• Manage employee confirmations, promotions, transfers, and separations.

• Coordinate offboarding activities and exit documentation.

• Update organizational charts and headcount reports.

Payroll & Benefits Administration

• Prepare monthly payroll.

• Administer social insurance, health insurance, unemployment insurance, and other statutory requirements.

• Support annual personal income tax documentation and compliance.

Employee Relations

• Serve as the first point of contact for HR-related enquiries.

• Support employee engagement and wellness initiatives.

• Assist in resolving employee concerns and workplace issues.

• Organize staff events and team engagement activities.

Compliance & HR Operations

• Ensure compliance with Vietnamese Labour Law and company policies.

• Maintain HR policies, procedures, and employee handbook updates.

• Support HR reporting and audit requirements.

• Prepare periodic HR metrics and workforce reports.

Administration (40%)

Office Administration

• Manage the daily office operations.

• Maintain office supplies and equipment inventory.

• Coordinate office maintenance and service providers.

Travel & Logistics

• Coordinate business travel arrangements including flights, accommodation, transport, and visas.

• Support visitors and overseas colleagues visiting the Hanoi office.

• Organize meetings, workshops, and internal events.

Health, Safety & Workplace Support

• Work with the HSE Dept to ensure a safe and hygienic workplace.

Yêu cầu công việc

• Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.

• Minimum 5 years of experience in Human Resources and Administration.

• Experience handling payroll and statutory compliance in Vietnam.

• Experience supporting recruitment and employee lifecycle management.

• Strong understanding of Vietnam Labour Law.

• Knowledge of social insurance, taxation, and employment regulations.

• Familiarity with HRIS and Microsoft Office applications.

• Strong interpersonal and communication skills.

• Good written and spoken English.

Quyền lợi

• Chăm sóc sức khoẻ: BHXh cao, lương/thưởng hấp dẫn
• Hoạt động nhóm: Cơm trưa 40k/ngày
• Xe đưa đón: Có xe đưa đón nhân viên từ Thanh Hà và Hải Dương đến nhà máy tại Bình Giang