Tuyển dụng Project Coordinator (AU Construction Projects) tại Hồ Chí Minh

About NexGenus

NexGenus, based in the vibrant hub of Ho Chi Minh City, Vietnam, is a global leader in providing innovative talent solutions to businesses worldwide. We specialise in connecting organisations with top-tier professionals across industries, empowering them to scale, innovate, and thrive in today’s dynamic global market.

From startups to multinational corporations, NexGenus delivers tailored workforce strategies designed to meet the unique needs of each client. Our mission is to bridge the gap between talent and opportunity, offering seamless, efficient, and scalable solutions that drive business success.

By partnering with NexGenus, businesses gain access to a trusted, globally connected ally, dedicated to helping them achieve their workforce goals with agility and precision.

About This Role

As the Project Coordinator, you will report directly to the Senior Project Manager. Your role involves assisting and overseeing a range of company and inter-group projects, including but not limited to:

- Construction Projects

- Communications and Improvement Projects

You will coordinate and support all project planning aspects, from design to construction, encompassing tasks such as scheduling works, procurement, contract administration, financial management, safety protocols, and stakeholder engagement to achieve key project milestones. Effective communication with a pivotal portfolio of clients, developers, and investors is a crucial part of your responsibilities for the business.

Key Responsibilities:

Provide administrative support to Senior Project Managers to

- Support contract-related administration work.

- Assist with project-related requests for further information within the team.

- Assist with preparing Colour and Material Schedules and scheduling selections with clients.

- Document work manuals.

- Assist with project feasibility assessments for clients.

- Assist with project tender submissions.

- Assist with building quotations and estimates.

- Assist with planning and design fee proposals.

- Prepare draft contract packs, including specifications and contract templates.

- Assist with key building contract elements, including timeframes, prices and special conditions.

- Assist with contract signing sessions with clients, including reviewing contracts and conducting compliance checks.

- Prepare meeting minutes and handover documentation for internal teams.

- Prepare weekly contract status reports for the General Manager.

- Provide other general administrative support to the project management team as required.

Project Coordination

- Assist the Senior Project Manager and General Manager in managing key business clients to develop and maintain long-standing business relationships.

- Assist the Senior Project Manager and General Manager with project enquiries and leads, participate in the project tender process and support the conversion of tenders into contracts.

- Assist the Senior Project Manager in preparing project feasibility assessments to present development options to clients.

- Assist the Senior Project Manager in managing client disputes and complaints to resolve issues promptly and professionally.

- Assist the General Manager in developing and retaining a portfolio of key business clients.

- Obtain client feedback for ongoing improvements.

- Assist with developing project programs, trade breakdowns and monthly progress claims.

- Assist with project meetings and handover discussions with internal teams.

- Attend client and supplier meetings with Project Managers, document meeting minutes and follow up on required actions.

- Communicate effectively with clients and provide timely solutions for their approval.

Yêu cầu công việc

Skills & Experience

- Excellent English communication skills, both verbal and written

- Proven experience in the Australian residential construction industry, with a background in Estimating, Project Administration, or Project Management

- Minimum of 3 years of hands-on experience in Residential Construction

- Well-developed administrative skills with a proactive and organised approach

- Strong customer service orientation and a genuine focus on building and maintaining positive relationships

- Confident and articulate communicator, comfortable liaising with clients, contractors, consultants, and internal stakeholders

- Solid foundational knowledge of residential construction and property development processes

- Ability to work effectively under pressure and meet tight deadlines in a fast-paced, dynamic environment

- Excellent problem-solving and conflict-resolution skills, with a calm and solution-focused mindset

- High attention to detail and a strong willingness to learn and adapt

- Demonstrated ability to prepare and complete construction and tender documentation (preferred but not essential)

- Proven track record of meeting project milestones and delivery timeframes

- Passionate about professional development and driven to grow a long-term career in Project Management

Quyền lợi

• Thưởng:

  Attractive salary with 100% salary during probation

  13th salary, performance bonus, Salary review annually.

• Chăm sóc sức khoẻ:

  Full Social Insurance package - Premium health care program for employees, Annual medical check-up.

• Nghỉ phép có lương:

  13-14 vacation days per year.

• Đào tạo:

  Opportunity to work on-site in Australia.

• Cơ hội du lịch:

  Company trip, and Year-End party every year.

• Hoạt động nhóm:

  Year-End party every year - Social, sports, and several team-building activities.

• Khác:

  Opportunity to collaborate and work with experts in the construction field.
  - Benefits for special holidays, including birthdays, marriage, and Women’s Day.