Tuyển dụng Staff Accounts Payable LATAM Contract

Company description

Re:Sources is the backbone of Publicis Groupe, the world's third largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to more than 4,000 people serving a global network of prestigious advertising, public relations, media, health and marketing agencies. digital. We offer technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients.

In addition to providing essential, everyday services to our agencies, Re:Sources develops and deploys platforms, applications, and tools to improve productivity, foster collaboration, and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive in a spirit of innovation that is felt around the world. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Overview

The Staff AP Media is responsible to r egister in the system all the different documents needed to fulfill any financial liability of the Publicis Groupe Latin America with the vendors of products and/or services acquired.

Responsibilities

Invoice Validation and Registration

Validate and Register Documents

Validate and register all received documents and applications in the appropriate systems (Advertmind, etc.) in a timely and accurate manner to ensure proper processing.

Support Supplier Invoicing for Argentina

Manage the process of suppliers with electronic invoicing for

Argentina, which includes

• Entering portals and mailboxes of each agency to download and save the images in
• Lion Box for the agencies to engrave the grid.
• Pre-registering all images received through portals or mailboxes of each agency to ensure proper documentation handling.

Escalation and Process Management

Follow Processing Exceptions and Escalations

Adhere to all requirements related to agency processing exceptions, the official escalation process, and approval authorization reviews for different requests to ensure compliance with established workflows.

Incident Communication

• Promptly communicate any system incidents to the
• Analyst or Supervisor that may hinder the timely completion of work, facilitating quick resolution and minimizing disruptions.

Support for Cross-Functional Processes

Support Migrations and Mergers

Provide support during the migration and fusion processes for new countries or mergers, ensuring smooth transitions and proper system integration.

Support Report Generation

Assist in the generation of reports from the different systems as requested, ensuring accurate and timely data reporting.

Tax and Retention Management

Manage SAT Settlements and IVA

Oversee the

SAT settlement process and IVA management for Latam, including

• Validation of withholding calculations.
• Reporting and monitoring discrepancies found during verification.
• Notifying suppliers, agencies, and
• RS regarding withholdings applied to customer invoices.
• Applying the appropriate retentions to supplier invoices within the system.

System and Process Monitoring

Monitor Closing Dates in Advertmind

• Validate and ensure the closing dates for each Business Unit (BU) are correct in the Advertmind system to ensure proper billing cycles and reporting.
• Qualifications
• Education
• Advanced studies in a Bachelor's degree in accounting or finance-related field.
• Experience
• A year of previous experience in accounts payable, accounting, or similar finance-related roles is preferred.
• Skills
• Proficiency in using Microsoft Excel (e.g., formulas, data analysis) and ERP software for data entry and payment tracking.
• English fluency Upper-Intermediate (B1 or above).