Tuyển dụng Personal Assistant To CEO tại Hồ Chí Minh

01. OFFICE ADMINISTRATION & OPERATIONS

• Oversee day-to-day administrative operations of the office: stationery, supplies, utilities, and vendor coordination
• Manage and renew business licenses, operating permits, and regulatory certificates for all Blueprint Management venues
• Handle incoming and outgoing correspondence, official letters, contracts, and document filing
• Maintain and manage asset registers; track office equipment and ensure proper maintenance schedules
• Support coordination with government authorities, local departments, and tax offices when required

02. CROSS-DEPARTMENT COORDINATION

• Act as the central point of coordination across all departments (Operations, Marketing, HR, Accounting, F&B) to ensure alignment on shared tasks and timelines
• Organize and follow up on cross-functional meetings, ensuring action items are tracked and completed on time
• Coordinate meeting room bookings, travel arrangements, and logistics for management and visiting partners
• Identify and flag cross-department bottlenecks or conflicts, escalating to management for timely resolution

03. OWNER / SHAREHOLDER LIAISON

• Serve as the primary bridge relaying tasks, directives, and priorities from the Owner/Shareholders to the relevant department heads
• Track the progress and completion status of tasks assigned by the Owner/Shareholders, and provide regular status updates
• Prepare summaries, briefing notes, and reports for Owner/Shareholder meetings, consolidating input from department heads
• Maintain clear, professional, and timely communication in both directions to keep leadership and departments aligned

Yêu cầu ứng viên

Graduated from College / University majoring in Business Administration, Office Management, or related fields

Minimum 1–2 years of experience in office administration, executive assistance, or cross-department coordination

Proven ability to coordinate across multiple departments and manage competing priorities and deadlines

Excellent written and verbal communication skills, with the discretion to liaise directly with Owner/Shareholders

Proficient in MS Office (Word, Excel, PowerPoint); comfortable preparing reports and briefing documents

High level of discretion, professionalism, and confidentiality when handling sensitive information

Strong organizational skills; proactive, detail-oriented, and able to work independently

Communicative English required; additional languages are an advantage

Candidates with prior experience supporting owners, directors, or senior management within the F&B, hospitality, or nightlife industry are strongly preferred

Quyền lợi được hưởng

Salary: Negotiable based on experience and capability.

Labour contract, Social Insurance (BHXH), Health Insurance (BHYT), Unemployment Insurance (BHTN) — fully in accordance with Vietnamese Labour Law.

13th-month salary as per company welfare policy.

20% discount on services across all Blueprint Management venues.

All other entitlements as per Vietnam Labour Law.