Tuyển dụng Personal Assistant - Temp (6-month contract) tại Hồ Chí Minh

JOB PURPOSE

1. In charge for secretarial tasks support for Managing Director.

2. Do interpretation and translation, take minute of meeting for Managing Director and HQ guests

3. Lead or coordinate between SCV and HQ in company activities that are related to meetings/ visits at company-wide level.

MAIN RESPONSIBILITES

1) Essential business activities expected from this position:

Secretarial tasks

• Arrange business schedules for Managing Director.

• Validate meeting requests with Managing Director from internal and external people before arrangements.

• Prepare for meetings, including meeting room booking, set up and reminder in advance.

• Take minutes in Function Head Meetings.

• In charge of business trips arrangement for Managing Director.

• Join meetings on behalf of Managing Director when needed, and update later to Managing Director

• Claim payment request regarding to MD’s travel, meeting, …

• Take other assignment of Managing Director as per requested.

Communication and Coordination

• Coordinate between SCV and HQ related to different matters where issues need.

• Coordinate with related department in visa, work permit, training arrangements for trainers from HQ to come to Vietnam, as well as APAC guests’ visits.

2) Examples of issues encountered by the job holder as well as nature and level of complexity (such as uncertain environment, need for innovative solutions, time constraints, need for coordination with other departments, etc.)

• Dealing with different key stakeholders at different levels, which requires strong interpersonal skills and flexibility.

• Different natures and business operations of different departments and brands, which requires the person to be able to learn very fast to catch up with business requirements.

• Translation and interpretation for both business and technical training, which requires both the advanced level of language and business knowledge in beauty industry.

Yêu cầu công việc

QUALIFICATIONS AND EXPERIENCE

1) Required diploma and/or level of professional experience:

• 03 years of working experience in MNC.

• Professional experience in secretarial or personal assistant positions.

• Background in retail industry is a high advantage.

2) Required skills and characteristics

• Fluency in English. Be able to do translation and interpretation in meetings, company events and technical training.

• Good interpersonal skills. Be able to take minute meeting, reporting requires by MD.

• High sense of confidentiality. Reliable.

• Quickly learning new things and adapting to new environment.

• Good coordination skills to collaborate with different stakeholders.

Quyền lợi

• Thưởng: 13-month salary
• Máy tính xách tay: Provided by the company
• Hoạt động nhóm: Company Trip, Year End Party, Monthly celebrations....
• Phiếu giảm giá: Gift vouchers