Tuyển dụng Personal Assistant

I.Executive Support to the Director

• Provide administrative and operational support to the Sales & Finance Director in daily business activities.
• Arrange meetings, manage schedules, prepare meeting materials, and document key discussion points and action items.
• Prepare presentations, reports, correspondence, and other management documents as required.
• Track and follow up on assignments, decisions, and commitments to ensure timely completion.
• Handle confidential business information and management-related matters with professionalism and discretion.

II.

Business Coordination with US Companies and Factories

• Act as a coordination point between the Director, US-based companies, PTC, and other factories or business units.
• Facilitate communication and information sharing to ensure relevant parties understand business requirements, priorities, and deadlines.
• Coordinate meetings, requests, documents, and action plans across different locations and time zones.
• Follow up on outstanding issues and coordinate with relevant stakeholders to obtain updates and support timely resolution.
• Consolidate information from different parties and escalate significant issues to the Director when necessary.

III.

Data Analysis and Management Reporting

• Collect, consolidate, verify, and maintain business data and records with a high level of accuracy.
• Prepare and update reports, spreadsheets, trackers, and management presentations.
• Check numerical data, calculations, and supporting documents to identify discrepancies or inconsistencies.
• Analyze data, highlight unusual variances, and summarize key findings for the Director's review.
• Support the preparation of sales, financial, operational, or other business reports as assigned.

IV. Communication and Administrative Coordination

• Draft professional emails, business correspondence, meeting minutes, and status updates
• Monitor pending requests and coordinate follow-up actions with relevant departments and business partners.
• Maintain organized documentation and ensure information is accurate, complete, and accessible when needed.
• Support special assignments, business reviews, and cross-functional projects as directed by the Director.
• Education: Bachelor’s degree in business administration, Finance, Accounting, Economics, or a related field.
• Foreign Language: Good command of written and spoken English, with the ability to communicate effectively with US-based colleagues and business partners.
• Computer Skill: Good proficiency in Microsoft Excel, Word, and PowerPoint; advanced Excel skills are an advantage.
• Related Knowledge: Basic understanding of business operations and sales/finance reporting; ability to interpret numerical data and supporting documents.
• Related Skills: Business coordination, data checking and analysis, report preparation, professional communication, time management, prioritization, and follow-up.