Tuyển dụng Administrative Cum Secretary tại Hồ Chí Minh

JOB PURPOSE

To provide administrative, secretarial, and coordination support to the General Director, ensuring effective daily operations, smooth communication, and efficient management of schedules, documents, and business activities. The position also supports general office administration and coordination among departments.

KEY RESPONSIBILITIES

A. Secretary to the Director

• Manage theDirector's daily calendar, appointments, meetings, and business schedules.

• Arrange internal and external meetings, prepare meeting agendas, take minutes, and follow up on action items.

• Prepare, review, translate, and format business correspondence, reports, presentations, and other documents as required.

• Handle incoming and outgoing communications on behalf of the Director when authorized.

• Coordinate domestic and international business trips, including transportation, accommodation, itineraries, and travel arrangements.

• Maintain confidential records, business documents, and important information.

• Follow up with department heads and relevant employees on tasks and deadlines assigned by the Director.

• Support the preparation of management reports, business plans, and presentations for meetings.

B. Administrative Management

• Manage daily office administration, including stationery, office supplies, equipment, and general facilities.

• Coordinate office maintenance, cleaning services, utilities, and other administrative services.

• Manage incoming and outgoing correspondence, documents, and courier services.

• Organize company meetings, internal events, reception activities, and business visits.

• Maintain an organized filing system for administrative documents and company records.

• Coordinate with suppliers, service providers, landlords, and other external partners on administrative matters.

• Monitor administrative expenses and support budget tracking and cost control.

Education a

Yêu cầu công việc

Education and Experience

• Bachelor's degree in Business Administration, Office Management, English, or a related field.

• At least 1-3 years of experience in administration, executive assistance, secretarial work, or a similar position.

• Experience supporting senior management or a Director is preferred.

• Experience in retail, FMCG, import-export, or distribution is an advantage.

Skills and Competencies

• Good command of English, both written and spoken.

• Strong organizational, planning, and time-management skills.

• Excellent communication, coordination, and interpersonal skills.

• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

• Ability to prepare professional reports, presentations, meeting minutes, and business correspondence.

• High level of integrity, discretion, and confidentiality.

• Strong attention to detail and ability to prioritize multiple tasks.

Quyền lợi

• Chăm sóc sức khoẻ: Compulsory insurance: Social insurance, health insurance, and unemployment insurance according to Labor Law
• Đào tạo: Develop your knowledge and skills in an international working environment for your future career path
• Khác: Working in a young, dynamic, and friendly environment with supportive individuals
  Competitive benefit package