Tuyển dụng Admin Cum Accountant (Logistics) tại Hồ Chí Minh

Your Role

As our Admin Cum Accountant, you will:

1. Accounting Responsibilities

Daily Accounting & Financial Operations

• Transaction Management: Record daily financial transactions and maintain up-to-date general ledgers, journals, and supporting documentation.

• Invoicing & System Management: Input and update transactions in SLIM system and properly archive digital/physical invoices in compliance with Vietnamese e-invoice regulations.

• Accounts Payable (AP): Prepare payment vouchers, request payments for admin and monthly operational expenses, and process supplier payments in SLIM in a timely manner.

• Accounts Receivable (AR): Match customer billings with shipment documents (e.g., Bill of Lading,

Delivery Orders), monitor customer payments, and follow up on outstanding receivables.

• Operations Coordination: Work closely with the operations and sales teams to verify logistics-related costs, shipment expenses, billing details, and customer payment matters.

Financial Reporting & Reconciliation

• Bank Reconciliation: Perform weekly bank reconciliations to ensure the accuracy of all company accounts.

• HQ & Internal Reporting: Prepare and submit weekly Cash/Bank/Outstanding reports, monthly

Statement of Accounts (SOA), and Monthly Information Reports (MIR) to Head Office.

• 3rd Party Management: Send invoices and required financial summary lists to the external accounting firm.

Taxation, Audit & Compliance

• Tax Declarations & Filings: Prepare and submit tax declarations in accordance with Vietnamese regulations, including VAT (and VAT invoice follow-ups), CIT, PIT, and FCT (Foreign Contractor Tax).

• Compliance & Audits: Ensure full compliance with Vietnamese Accounting Standards (VAS) and tax regulations; maintain organized documentation for internal/external audits and tax inspections.

• External Liaison: Serve as the main point of contact for tax authorities, external auditors, and accounting consultants.

2. Administrative Responsibilities

Office & Operations Management

• Facility Maintenance: Oversee office cleanliness and manage stock levels for office supplies, printer, refreshments, and drinking water.

• Operational Monitoring: Track dashboard expiry dates (licenses, permits, contracts) and follow up as needed.

• Vendor & Utility Management: Process payments for utility bills and manage relationships with local service providers.

Payroll, HR & Compliance Administration

• Payroll & Statutory Payments: Execute monthly salary transfers and arrange SHUI (Social, Health, and

Unemployment Insurance) payments to government bodies.

• Regulatory Compliance: Prepare and submit mandatory Labor Reports and Occupational Safety/Incident

Reports to government authorities.

• Employee Lifecycle Management: Coordinate logistics for staff recruitment, onboarding, and resignation/offboarding processes.

Corporate & Business Support

• Travel & Travel Logistics: Arrange business travel plans, hotel accommodations, and flight bookings.

• Corporate Secretarial & Banking: Handle visas, work permits, member registration matters, internal registrations, and banking procedures.

• External Communication: Coordinate appointments and communicate with local business partners or local authorities as needed.

Yêu cầu công việc

● Bachelor’s degree in Accounting, Finance, or related field.

● 2–4 years of accounting experience (experience in logistics or trading companies is an advantage).

● Good knowledge of Vietnamese tax regulations (VAT, CIT, PIT).

● Familiar with Vietnam e-invoice system and tax declarations.

● Good attention to detail and strong organizational skills.

● Good communication skills in English (written & spoken).

● Strong sense of ownership and accountability for assigned jobs.

● Able to anticipate issues and take initiative rather than waiting for instructions.

● Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

● Able to work independently while staying aligned with the Manager and team direction.

Quyền lợi

• Thưởng: Performance-based bonus and annual bonus.
• Chăm sóc sức khoẻ: Competitive gross salary package: 18 million VND/month (inclusive of social, health, and unemployment insurance).
• Nghỉ phép có lương: Office hours: 8:15 AM – 5:15 PM, full-time on-site (Sat, Sun, Public Holidays Off)
• Đào tạo: Opportunity to develop accounting and tax knowledge in the logistics industry.
• Khác: Salary review after probation (2 months) Clear promotion opportunities based on performance. Supportive working environment.