Tuyển dụng Trưởng Nhóm Nhân Sự tại Hải Phòng

Perform daily administrative tasks to ensure smooth HR operations at the store, covering recruitment, C&B, training, systems and digitalization, discipline, employee relations, performance management, HR management and reporting, and rules and regulations.

1. Recruitment activities:

• Develop and execute recruitment processes and plans.
• Ensure all vacancies are filled with suitable candidates within the targeted timeframe.
• Act as a member of the recruitment interview panel.
• Conduct reference checks and assess the findings.
• Maintain a recruitment database of qualified or potential candidates for current and future needs.
• Be responsible for placing press advertisements and recommending innovative and creative designs to achieve the best results.
• Develop and improve recruitment processes to make them more innovative and cost-effective.
• Advise hiring managers on recruitment matters.
• Control recruitment expenses within the budget.
• Conduct exit interviews and analyse the reasons for resignation.
• Plan, prepare for and hold job fairs to attract candidates.
• Participate in employer branding activities by coordinating with universities, colleges and vocational schools to implement recruitment initiatives, such as store tours, job fairs, seminars and workshops.
• Coordinate with universities and participate in events to reach target candidates.
• Run the Management Trainee programme to attract candidates with the greatest potential.

2. Training activities:

• Organise orientation programmes for new staff, including logistics, training data, attendance tracking and training reports.
• Follow promoter rules and ensure new employees receive full induction training in accordance with company policy.
• Ensure promoters receive full training in accordance with company policy.
• Collect training requests from the store management team and collaborate with the Academy to develop training materials.
• Deliver company training programmes and talent development programmes as required.

3. C&B activities:

Ensure the timely completion of the following tasks:

• Handle timekeeping, payroll, tax, insurance and other related matters.
• Manage the signing and renewal of labour contracts.
• Manage employee information.
• Advise employees on policies and answer related questions.

4. Employee relations and performance management:

• Manage, coordinate and support the disciplinary process.
• Organise briefing sessions on the performance management process in preparation for its three phases: goal setting, mid-year review and year-end review.
• Provide ongoing support and explanations to employees on the performance management process, and follow up to ensure its effective and timely implementation.
• Participate in implementing an ongoing improvement plan for the entire process, and standardise all related forms and correspondence.
• Identify issues promptly and propose remedies to ensure the entire process is implemented properly and efficiently.
• Support the collection of all performance evaluation documents and the analysis of evaluation results.
• Coordinate with the Trade Union to propose benefits and organise events and activities to promote employee engagement.
• Plan and organise company events and activities, including Best Employee, Best Practice, Long Service, HR Day, health checks, AE checking and blue card activities.
• Support the employee engagement survey and coordinate with other departments to develop action plans.

5. HR management and reporting:

• Supervise and follow up on subordinates’ daily tasks to ensure the store’s HR operations run smoothly.
• Identify and reduce unnecessary tasks to increase staff productivity.
• Regularly train and motivate subordinates in their daily work.
• Identify high-potential staff for succession planning.
• Build and promote team spirit.
• Correct errors in SAP relating to shift plans for employees at Grade 3 and above, including time events, shifts, night shifts and annual leave. Handle SAP processes for these employees, including hiring, cessation of employment, transfers, long-term absences and returns to work.
• Manage employee information and ensure employee data is accurate.
• Check information and provide reports when necessary.
• Prepare headcount and turnover rate reports.
• Prepare weekly employee reports.
• Support the Store Manager in increasing store productivity through working-hour management, balancing hiring requests and other related activities.

6. Rules and regulations:

• Follow all working procedures and the company’s policies, rules and regulations.
• Check and monitor compliance, and remind and guide DL, GL and general staff to follow the rules and regulations.
• Advise line managers on HR-related matters.
• Stay up to date with HR-related regulations and laws in Vietnam.

7. Other duties:

• Support other depar