Tuyển dụng Marketing & Sales Coordinator tại Hồ Chí Minh

I. ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Sales Administration & CRM 

• Maintain accurate and up-to-date sales records, client information and CRM data. 
• Record and update enquiries, leads, opportunities, confirmed bookings and relevant client information. 
• Support the Sales Executive in maintaining an organised and accurate sales pipeline and follow-up schedule. 
• Ensure required sales documents and records are filed and accessible. 

2. Quotations, Proposals & Documentation 

• Prepare quotations, proposals and other sales documents based on information provided or approved by the Sales Executive. 
• Prepare and maintain contracts and supporting documentation in accordance with approved templates and procedures. 
• Track outstanding documents, approvals, deposits and other administrative requirements. 

3. Booking, Event & Operations Coordination 

• Coordinate information between Sales and Operations for confirmed events and bookings. 
• Prepare function sheets, event documentation or other internal handover materials as required. 
• Ensure client requirements and agreed details are accurately transferred to the relevant operational teams. 
• Follow up administrative items required to finalise bookings and events. 

4. Marketing Administration & Coordination 

• Maintain marketing trackers, campaign schedules, calendars and departmental records as assigned. 
• Support campaign, promotion, event and partnership administration, including materials, suppliers and routine logistics. 
• Support approved updates of venue information across digital platforms and listings, including menus, operating hours and other factual information. 
• Maintain organised marketing files, campaign documentation, partnership and sponsorship records. 

5. Reporting & Shared Team Support 

• Prepare regular sales reports and data summaries, including enquiries, bookings, deposits and agreed sales activity metrics. 
• Collect and compile marketing data and tracking information for review by the Marketing Manager / Assistant Marketing Manager. 
• Provide day-to-day administrative support to both Sales and Marketing according to the agreed shared priority list. 
• Where priorities conflict, time-sensitive client, booking, deposit and event requirements take priority; unresolved conflicts are escalated to the Board of Management / designated management. 

II. KEY SUCCESS MEASURES 

• Sales records, CRM information and shared trackers are accurate and up to date. 
• Quotations, proposals, contracts and documentation are prepared accurately and on time. 
• Confirmed bookings and events are handed over to Operations accurately and on time. 
• Sales and marketing administrative follow-ups are completed within required timelines. 
• Sales and marketing reports, data and departmental records are accurate and reliable. 

Yêu cầu ứng viên

Education 

• Relevant qualification in Business Administration, Hospitality, Sales, Marketing or a related field. 

Experience 

• 1-2+ years of administrative, sales support, marketing coordination, customer service or hospitality experience is preferred. 
• F&B / hospitality experience is an advantage; strong junior candidates with excellent organisation and follow-up may be considered. 

Skills 

• Strong attention to detail, organisation and follow-up. 
• Good communication and coordination skills with the ability to work across Sales, Marketing and Operations. 
• Proficiency in Microsoft Office / Google Workspace, CRM or database systems and shared tracking tools. 
• Ability to manage multiple tasks and deadlines accurately and prioritise time-sensitive business requirements. 

Quyền lợi được hưởng

• Cross Training: Focuses on multi-skilling and internal promotion pathways.
• Internal Discount: Highlighted as a key perk across all venues/brands.
• Staff Party & Team Building: Covers annual company trips and social events.
• Full Labor Law Benefits: Explicitly mentions full statutory coverage (BHXH, BHYT, BHTN) to reassure candidates.