Tuyển dụng Facility services & Real estates Site lead (1 year contract ) tại Hà Nội

Role Summary

The FS&RE Site Lead is responsible for delivering safe, compliant, efficient, sustainable, and cost-effective workplace and facility operations.

The role covers workplace services, preventive maintenance, safety and security, vendors, budgets, contracts, projects, sustainability, and stakeholder needs.

Key Responsibilities

Site Operations and Facilities Management

• Manage daily workplace services, including reception, housekeeping, pantry, shuttle, courier, mailroom, and office support.

• Lead preventive maintenance programs and coordinate facility repairs and replacements.

• Manage office assets, occupancy, space planning, and workplace readiness.

• Coordinate with building management on maintenance, permits, security, fire safety, parking, and other site requirements.

Safety, Security, and Compliance

• Oversee site security, access control, contractor safety, emergency preparedness, and business continuity.

• Ensure compliance with company standards, local regulations, and environmental, health, and safety requirements.

Vendor, Contract, and Cost Management

• Manage vendors, contracts, service performance, renewals, and procurement activities.

• Manage purchase orders, goods receipts, invoices, and related records.

• Prepare and manage site operating and capital budgets, monitor spending, and support forecasting.

• Manage operations costs at site level and identify cost-saving opportunities while maintaining service quality and compliance.

Sustainability and Workplace Experience

• Lead sustainability initiatives, including energy saving, waste management, recycling, and resource efficiency.

• Support workplace improvements that enhance employee experience and operational effectiveness.

Project Management

• Lead facility projects, relocations, renovations, and workplace improvements from planning through completion.

• Ensure projects are delivered within approved scope, budget, schedule, quality, and safety requirements.

• Support lease renewals and office consolidations through site data and cost analysis.

Stakeholder Management and Reporting

• Serve as the primary FS&RE contact for employees, site leadership, vendors, building management, and regional teams.

• Coordinate with HR, Finance, Legal, and external service providers on permits, licenses, contracts, and site requirements.

• Report site performance and drive continuous improvement through operational reviews and stakeholder feedback.

Yêu cầu công việc

• Bachelor’s degree or equivalent experience.

• At least three years of relevant experience in facilities management, workplace services, or site operations.

• Experience managing facilities maintenance, vendors, contracts, budgets, and projects.

• Knowledge of preventive maintenance, safety, security, compliance, sustainability, and business continuity.

• Strong communication, stakeholder management, problem-solving, organizational, and analytical skills.

• Ability to work independently and manage multiple priorities.

• Fluent written and spoken English, with proficiency in Microsoft Office and relevant business systems.

• A facilities management or project management qualification is an advantage.

Quyền lợi

• Đào tạo: Internal trainer coordinator for learning and development
• Hoạt động nhóm: The company provides a shuttle service between Hanoi and Bac Ninh and vice versa
• Khác: Long-term support is available for application usage.