Tuyển dụng Administration Officer (6–7-Month Contract) tại Hồ Chí Minh

Responsibility 1 – Reception & Documentation (30%)

• Handle incoming/outgoing calls, mails and documents; maintain proper records.
• Welcome guests, check schedules and guide them to meeting rooms when needed.
• Manage office administrative supplies and services, including stationery, drinking water, name cards, office equipment, plants, photocopying, etc.
• Handle notarization/certification when required.
• Coordinate with landlord/building management regarding parking, repairs, goods delivery and other related matters.
• Handle other ad-hoc administrative tasks as assigned.

Responsibility 2 – Uniform Management (15%)

• Act as the focal point for uniform management across all stores.
• Receive uniform orders from stores, arrange purchasing, process data and coordinate delivery.
• Monitor uniform stock, orders and delivery status on a monthly basis.
• Record and submit uniform data to HR before the monthly payroll period.
• Handle other uniform-related tasks when required.

Responsibility 3 – Admin & Service Management (55%)

• Arrange and monitor cleaning schedules for the office and related areas.
• Coordinate with suppliers to ensure service quality and smooth operations.
• Manage various services including cleaning, laundry, printing, EMS, pest control, security, internet, gardening, car rental, parking, garbage collection, hotel booking and flight tickets.
• Follow up and resolve service-related issues; process supplier payments.
• Monitor contracts and handle contract renewal/annex procedures when required.
• Search for new suppliers and compare prices and service quality when needed.
• Perform other tasks as assigned by the Line Manager.

Yêu cầu ứng viên

JOB REQUIREMENTS

• College degree or above.
• 1–2 years of experience in Administration, Office Admin, Facility, Purchasing or related fields.
• Good English communication skills.
• Good computer literacy, especially Microsoft Office and Excel.
• Well-organized, detail-oriented and able to prioritize and plan tasks effectively.
• Careful, honest, hardworking and responsible.
• Good communication and coordination skills; able to work independently and as part of a team.
• Proactive, willing to learn and willing to work overtime when necessary.

Quyền lợi được hưởng

• 13th month salary
• 12 annual leave days
• 24/7 Accident Insurance
• Internal discount (50%) for brands of Pizza 4P‘s, Ippudo, About Life Coffee, etc