Tuyển dụng Admin Staff (Ưu tiên biết tiếng Nhật) tại Hà Nội

Purpose of the Role

The overall objective of the Administrative Staff position is to ensure smooth and efficient daily office operations by providing administrative, coordination, and general affairs support. The role helps maintain an effective working environment, ensures compliance with internal procedures, and enables employees and departments – including Japanese expatriates – to carry out their responsibilities efficiently.

Key Responsibilities:

1. General Affairs

- Handle administrative task related to the office, company-leased houses and company cars, including lease contracts, renewals, maintenance and coordination with landlords/vendors.

- Handle and control company information, documents and office assets; maintain an up-to-date filing system and asset register.

- Arrange and track travel itineraries, departures and leave for Japanese expatriates and business travelers.

- Purchase office supplies and monitor stock levels to ensure timely availability.

- Check invoices for accuracy and completeness before submitting them for approval and payment.

- Coordinate the planning and organization of team-building activities and company events as assigned.

- Perform other tasks as assigned by superiors.

2. Business Facilitation

- Attend periodic meetings, take minutes, circulate them to participants and follow up on action items.

- Arrange meetings and provide logistics support (scheduling, meeting rooms, equipment and materials) for internal and external meetings.

Yêu cầu công việc

Education

• Bachelor’s degree in business administration or a related field.

Experience

• At least 3 years of administrative experience in a multi-company or international office environment.
• Experience working in a Japanese company is preferred.
• Strong organizational, communication and interpersonal skills, with the ability to build positive relationships with colleagues, expatriates and external partners at all levels.
• Ability to multitask and prioritize effectively, with strong attention to detail.
• Reliable and discreet in handling confidential information, with a proactive approach to problem-solving.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.

Language Requirements

• Fluent English (spoken and written); Japanese is an advantage.

Work Hours: 8:30 AM – 5:00 PM, Monday to Friday.

• Flexible working hours in accordance with the Company’s internal rules.

Job Location

• Unit CP2.08.03, 8th Floor – Tower 2, Capital Place Building, No.29 Lieu Giai, Ngoc Ha ward, Hanoi, Vietnam

Travel Requirements

• Domestic business travel as required.

Internal language

• English

BENEFITS

• Type of Employment: Permanent
• Probation Period: 2 months (100% salary and full compulsory insurance).
• Competitive Salary: Negotiable (Up-to 26 mil VND).
• Allowances: Provided in accordance with the company policies and regulations.
• Bonuses:

- 13th-month salary (pro-rated based on contract duration).

- Additional bonuses in accordance with company policies.

• Insurance:

- Full compulsory insurance based on total monthly salary.

- Healthcare insurance as per the company’s healthcare package.

• Other Benefits:

- Annual company trip.

- Family Day event (once per year).

- 14 days of annual leave per year, plus one additional paid day off on the Company, Foundation Day, 3 days of paid sick leave per year.

Quyền lợi

• Thưởng: 13th-month salary (pro-rated based on contract duration). Additional bonuses in accordance with company policies.
• Chăm sóc sức khoẻ: Full compulsory insurance based on total monthly salary. Healthcare insurance as per the company’s healthcare package.
• Nghỉ phép có lương: 14 days of annual leave per year, plus one additional paid day off on the Company Foundation Day, 3 days of paid sick leave per year.
• Cơ hội du lịch: Annual company trip.
• Hoạt động nhóm: Family Day event (once per year).
• Khác: Allowances: Provided in accordance with the company policies and regulations.