Tuyển dụng Admin Manager tại Hà Nội

JOB PURPOSE

The Administration Manager is responsible for leading the company’s Administration, IT, Procurement, Asset Management, and Regulatory Affairs functions, ensuring effective operations, regulatory compliance, cost efficiency, and a safe and well-organized working environment. The role partners closely with senior management and cross-functional teams to strengthen corporate infrastructure, optimize support functions, and ensure the organization is well-equipped for sustainable growth.

KEY RESPONSIBILITIES

1. Corporate Administration & Regulatory Affairs

- Lead corporate administrative and regulatory matters, ensuring compliance with applicable laws and regulations.

- Oversee the company’s licenses, permits, and registrations, including ERC, IRC, business location registrations, education-related licenses, and other relevant permits.

- Oversee trademarks, copyrights, and other intellectual property-related matters, working with relevant internal and external parties.

- Build and maintain effective relationships with government authorities and regulatory agencies, including education authorities, local authorities, police, fire safety authorities, and other relevant stakeholders.

- Represent the company in regulatory inspections, official meetings, and external working sessions when required.

2. Administration, Procurement & Facility Management

- Lead overall office and facility management, including leasing, maintenance, renovation, security, workplace services, and company assets.

- Develop and oversee procurement strategy, policies, and processes, ensuring quality, cost effectiveness, compliance, and timely delivery.

- Lead vendor and outsourcing management, including supplier selection, negotiation, contract management, performance evaluation, and service quality.

- Ensure effective management of company assets throughout their lifecycle.

3. IT & Digital Infrastructure

- Lead the company’s IT function and ensure reliable, secure, and effective IT infrastructure and support services.

- Develop and implement IT strategies and annual plans aligned with business needs.

- Oversee IT vendors, service quality, information security, and continuous improvement of IT services.

4. Governance, Safety & Operational Excellence

- Develop and continuously improve administrative policies, procedures, and internal controls to enhance operational efficiency.

- Ensure compliance with Occupational Safety & Health, Fire Prevention & Fighting (PCCC), and workplace environment requirements.

- Establish appropriate emergency response and workplace safety procedures.

5. Budget & Team Leadership

- Develop and manage the Administration & IT budget, ensuring effective cost control and resource allocation.

- Lead, develop, and manage the Administration & IT team, setting clear objectives, performance standards, and development plans.

- Foster a professional, collaborative, and service-oriented team culture.

BENEFITS & COMPENSATION

- Competitive compensation package, negotiable based on experience.

- Full social insurance contributions at a high salary base, plus premium PTI health insurance.

- Up to 19 days of annual leave per year.

- English course scholarships for employees’ children at LLV centres.

- 13th-month salary, gifts for holidays, Tet and birthdays.

- Career development opportunities in a professional environment.

Yêu cầu công việc

- Bachelor's degree in Business Administration, Management, or a related field.

- Proven experience (ideally 8+ years) in an administrative management role, with at least 6 years in a supervisory capacity, experience in Education field is preferable.

- Strong experience in office/facility management, procurement, asset management, and vendor management.

- Strong planning, negotiation, problem-solving, and cost-control skills.

- Strong organizational and time management abilities, with a keen eye for detail.

- Ability to prioritize tasks, manage multiple projects, and work effectively under pressure.

- Commitment to high professional ethical standards and a diverse workplace

- Good networking, good contacts and relations with related authorities/ people

- Fluent in English (both written and spoken) is a must.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Quyền lợi

• Thưởng: 13th-month salary bonus
  Gifts from company & Trade Union on some special occasions
• Chăm sóc sức khoẻ: Social, Health and Unemployment Insurances according to the Labor Law
  Premium Health Care Package by PTI
• Nghỉ phép có lương: Holiday: According to Vietnamese Labor Law
  Annual leave: Sixteen (16) days for annual leave and Three (3) days for sick leave per year
• Máy tính xách tay: Working equipment sponsored by company
• Khác: Monthly Phone & Travelling Allowance