Tuyển dụng Admin Coordinator tại Hồ Chí Minh

Order processing & customer service

• Receive and process customer orders from the sales team; confirm stock availability and delivery dates.
• Prepare delivery orders, invoice requests and customer price lists; ensure documents are accurate and VAT-compliant.
• Handle customer queries on delivery status, damages, returns and documentation.

Logistics & import coordination

• Prepare and track documents (invoices, packing lists, bills of lading, certificates, permits) and follow clearance through to warehouse receipt.
• Arrange local delivery with transport partners; plan routes and schedules and track deliveries to confirmation.
• Monitor logistics costs and help negotiate rates with transport and warehouse providers.

Warehouse & inventory

• Oversee goods receipt, storage and dispatch at the warehouse (own or third-party); verify quantities and condition on arrival.
• Maintain accurate stock records; carry out regular stock counts and reconcile differences.
• Apply good storage practice, including FEFO/FIFO, batch tracking and damage and breakage reporting.
• Provide stock reports and replenishment alerts to the Country Manager and sales team.

Office administration

• Manage daily office operations: supplies, equipment, utilities, vendors and visitors.
• Maintain organized filing of contracts, licenses, permits and company records, both paper and digital.
• Support HR administration: attendance, onboarding paperwork, staff records and liaison with payroll.
• Support the Country Manager with scheduling, correspondence, meeting preparation and travel arrangements.

Compliance & coordination

• Keep company business licenses, alcohol trading permits and import documentation up to date and filed; flag renewal dates in advance.
• Work with the Accountant to ensure invoices, delivery notes and stock movements are matched and recorded on time.
• Follow company policies and Vietnamese regulations on alcohol storage, transport and trading.

Yêu cầu ứng viên

Qualifications & Experience

• University degree in Logistics, Supply Chain, Business Administration or a related field.
• 2–3 years of experience in administration, logistics or order processing; FMCG, F&B or alcohol distribution preferred.
• Working knowledge of import/export procedures, customs documentation and warehouse operations is a strong advantage.
• Experience coordinating with freight forwarders, customs brokers and transport companies is a plus.

Skills & Competencies

• Highly organized, detail-oriented and reliable under time pressure.
• Good communication and problem-solving skills; able to coordinate across teams and external partners.
• Proficient in Microsoft Excel, Word and Outlook; experience with inventory or ERP/accounting software is a plus.
• Fluent Vietnamese; good working English (written and spoken).
• Proactive and comfortable working independently in a start-up environment.
• Integrity and care in handling documents, stock and company assets.

Quyền lợi được hưởng

Parking Fee Free for Office (Scooty)

Social Security Insurance.

Official Phone

Official Number for official uses.

Computer

Yearly Team building Trip other Benefit(s): By Labor Law

Competitive base salary, with performance review.

Opportunity to be part of the founding team and grow with a new business in Vietnam.

Training and development as the business grows.