Tuyển dụng Office Admin tại Hồ Chí Minh

1. Office Operations & Administration

Manage daily office operations to ensure a well-organized and productive working environment

Maintain office layout, workspace assignments, and general upkeep

Oversee office supplies, inventory, and timely procurement

Coordinate office maintenance, vendors, and service providers

2. Documentation & Contract Management

Prepare, process, print, and manage internal documents and contracts for employees, freelancers, and partners

Ensure proper filing, tracking, and storage of all documents (both physical and digital)

Handle stamping, signing, and document circulation processes

Maintain accuracy, confidentiality, and version control of documents

3. Internal Coordination & Scheduling

Manage executive calendar, schedule meetings, and avoid conflicts

Coordinate internal meetings, prepare meeting rooms, and follow up on action items

Support communication across teams to ensure smooth workflow

4. Accounting & Expense Coordination (Internal-focused)

Prepare payment documents and support monthly expense tracking

Issue and manage internal invoices and coordinate with accountants when needed

Track budgets, expenses, and supporting documents for internal review

Handle accounting documents requiring signatures and ensure proper submission

5. Procurement & Vendor Management

Manage relationships with suppliers and service providers

Handle office-related purchases, orders, and expense tracking

Ensure timely delivery and cost-effective procurement

6. Event & Office Activities Support

Organize internal events, team activities, and company gatherings

Coordinate logistics including venue, catering, and materials

Prepare internal gifts for team occasions (e.g. Tet, Mid-Autumn, company events)

7. Data & Compliance

Maintain and update internal databases and records

Ensure compliance with company policies and administrative procedures

Support implementation of internal policies and process improvements

Ensure confidentiality of sensitive information

8. Additional Support

Assist in onboarding logistics (workspace setup, documents, coordination)

Support internal projects and ad-hoc administrative tasks

Handle urgent operational issues (e.g. office disruptions, supplier delays)

Ensure health & safety compliance, including office supplies and basic arrangements

Yêu cầu công việc

1-2 years of experience in office administration or similar roles, with prior experience in startup environment is highly preferred.

Good English proficiency (written and verbal)

Strong organizational and documentation skills

High attention to detail and ability to manage multiple tasks

Good communication and coordination skills

Proactive, reliable, and able to handle confidential information

Quyền lợi được hưởng

• Competitive salary package based on experience and qualifications.
• Dynamic, professional, and collaborative startup working environment.
• Opportunities to gain hands-on experience in office administration and business operations.
• Opportunities to work directly with different teams and stakeholders.
• Participate in company events, team activities, and internal engagement programs.
• Opportunities for professional growth and long-term career development.
• Company policies and benefits provided in accordance with internal regulations.