Tuyển dụng HR Admin Executive tại Hồ Chí Minh

About the Role

We are looking for a capable, honest, and thoughtful HR & Admin Executive to support our Ho Chi Minh office.

The main focus of this role is office administration: keeping daily operations running smoothly, taking care of office needs, and making sure tasks are completed properly and on time. You will also support local HR activities in close coordination with our HR team in Da Nang and report to the management team mainly based at our Da Nang headquarters.

We are looking for someone with good judgment and a strong sense of responsibility. Just as important, we value humility, patience, and care in how you work with people. You should be comfortable taking initiative, open to feedback, and willing to handle both larger responsibilities and small everyday tasks.

What You Will Do

1. Office Administration & Facilities

Manage daily office operations and keep the workplace clean, comfortable, organized, and well-equipped.

Work with building management, vendors, and service providers to resolve office issues and follow up on maintenance and repairs.

Manage office supplies, pantry items, and equipment inventory, making sure items are available when needed.

Source vendors, compare quotations, and arrange purchases within approved budgets and company procedures.

Track administrative expenses and prepare accurate invoices, payment requests, and supporting documents for the accounting team.

Maintain office records, service contracts, insurance documents, and renewal schedules.

Coordinate with the IT team on equipment requests, setup, maintenance, and asset handovers.

Support office setup, moves, or renovation projects, including vendor coordination and progress checks.

2. General Affairs & Coordination

Arrange business travel, accommodation, and transport when needed.

Welcome visitors and support meeting arrangements, deliveries, and other office logistics.

Organize internal events, celebrations, and team activities with attention to both the budget and employee experience.

Act as a reliable local contact for office matters and keep the relevant teams informed.

Prepare regular updates on office needs, expenses, and pending matters for the management team in Da Nang.

Identify practical ways to improve office operations and follow through on agreed actions.

3. HR Support

Coordinate onboarding and offboarding with the HR team, including workplace preparation, office introductions, asset handovers, and required documents.

Maintain accurate employee records, attendance, and leave information with care and confidentiality.

Support recruitment through job postings, candidate communication, and interview scheduling.

Help employees with routine HR questions and connect them with the right person when further guidance is needed.

Support employee engagement, internal communication, and training arrangements.

Follow company HR procedures and work closely with the Da Nang HR team to keep information and practices consistent across offices.

Listen to employee concerns respectfully and raise sensitive matters with the appropriate HR or management contact.

Yêu cầu công việc

Who We Are Looking For

Experience & Skills

At least 3 years of experience in office administration, HR & Admin, or a similar role, with strong hands-on experience in office operations.

Experience working with vendors, managing purchases, and handling invoices and administrative records.

Strong organizational skills and attention to detail, with the ability to manage several tasks and meet deadlines.

Good judgment in solving everyday problems and knowing when to seek guidance.

Clear and professional communication with employees, management, and external partners.

Proficiency in Microsoft Office and familiarity with HR or office management tools.

Good spoken and written English and Vietnamese.

Experience supporting HR activities is an advantage; IT recruitment experience is a plus.

How You Work With Others

We value people who are capable, honest, and humble. For this role, how you work with others matters as much as getting the job done.

Listen before acting: You take time to understand the situation and instructions, and ask questions when something is unclear.

Respect roles and responsibilities: You work respectfully with colleagues and managers, follow agreed procedures, and get the necessary approval before making commitments or changes.

Take initiative with good judgment: You handle routine tasks independently and check with the right person before making decisions that affect budgets, policies, or other people’s work.

Stay humble and open to feedback: You are comfortable asking for help and admitting mistakes. You accept feedback professionally and use it to improve.

Communicate with patience and tact: You explain your views calmly, raise concerns respectfully, and remain considerate when opinions differ or others need support.

Be honest and accountable: You give accurate updates, flag problems early, and take responsibility for your work and commitments.

Be willing to do the small things: You give everyday tasks proper care and attention and treat everyone with courtesy, regardless of their position.

Bring a can-do attitude: You approach tasks with a positive, practical mindset, focus on finding solutions, and are willing to help when challenges come up.

Quyền lợi

• Thưởng: 13th-month salary + Performance Bonus
• Chăm sóc sức khoẻ: Premium health care (Bao Viet Insurance) for employees & dependents (parents or spouse and children).
• Nghỉ phép có lương: 17 days of Annual Leave